Job Title: Front Office Administrator

Job Description

We are seeking a dedicated and organized Front Office Administrator to join our team. This role requires managing various administrative tasks to ensure smooth operations and excellent customer service. The ideal candidate will be detail-oriented, computer savvy, and a team player with a minimum of 2 years of experience in office administration.

Responsibilities

• Answer phone calls and manage multi-line phone systems
• Cover all front office tasks, including ensuring the lobby is clean, organized, and tending to waiting customers
• Assist with printing shop orders
• Manage part sales and warranty claims
• Check in vehicles and write orders dispatched from manufacturing
• Revise orders daily based on changes made through the revision system
• Ensure all orders are entered, maintained, and completely accurate
• Assist with invoicing, shipping, receiving, and other administrative tasks

Essential Skills

• Experience as a receptionist handling multi-line phone systems
• Proficiency in managing inbound and outbound calls
• Strong administrative support skills
• Bilingual capabilities
• High School Diploma or GED Equivalent
• Minimum 2 years of experience as an Office Administrator
• Computer savvy
• Attention to detail
• Team player

Additional Skills & Qualifications

• Proven ability to adapt, overcome, and continuously improve
• Collaborative and supportive work style

Work Environment

This is a brand new position created during a move. The schedule is Monday to Friday, 7am to 3:30pm, with no weekends and some flexibility required.