Job Title: Accounting Specialist - Accounts Payable Clerk

Job Description

As an Accounting Specialist, the Accounts Payable (A/P) Clerk reports directly to the Accounts Payable Supervisor and is responsible for all phases of accounts payable processing. This includes entering and processing weekly payment runs, receiving, processing, verifying, and reconciling vendors' invoices and employee expense reimbursements. The A/P Clerk must be detail-oriented with excellent organizational skills and be able to work under limited supervision to process accounts to be paid and resolve related problems experienced by purchasers, requesters, and/or vendors.

Responsibilities

• Match and verify paperwork and voucher invoices.
• Voucher debit and credit memos.
• Match purchase orders, receivers, and invoices (3-way match AP).
• Prepare and obtain payment authorization for non-purchase order invoices, assign account numbers, and voucher invoices.
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation.
• Prepare month-end accrual report.
• Follow all safety and working rules.
• Maintain positive relationships with co-workers, management personnel, customers, vendors, and employees in accordance with company policies.
• Contribute towards a quality environment with a positive attitude.
• Maintain excellent regular full-time attendance in support of company objectives.
• Use initiative and judgment in making decisions, keeping with company best interests.
• Perform other duties as assigned by management.

Essential Skills

• Proficiency in accounts payable and 3-way match.
• Experience with Excel, including V-lookups and pivot tables.
• Experience with D365, SAP, and other ERP systems.
• Strong data entry, reconciliation, and reporting skills.
• Basic computational and simple math reasoning skills.
• Proficiency in Microsoft Office, including Word and Excel.
• Excellent verbal and written communication skills.

Additional Skills & Qualifications

• 2-year degree from an accredited community college or equivalent related experience.
• Minimum of 2 years of progressively responsible business administrative experience, including knowledge of Accounts Payable.
• In-depth understanding of A/P rules, regulations, processing procedures, record-keeping methods, and control systems.
• Ability to ensure the confidentiality and security of all financial files.

Work Environment

The work schedule is Monday through Friday, 8 AM to 5 PM, and requires on-site presence all five days. The dress code is business professional, and jeans are not allowed.