Construction Administrator

Job Title: Construction Administrator

Job Description: As a Construction Administrator, you will represent the company and ensure the accuracy of drawings. You will need to be proficient with both paper and digital drawings, have a tablet equipped with Bluebeam, and review submittals against plans and specifications. You will address daily RFIs, coordinate with consultants, and prepare CCDs throughout the course of construction.

Responsibilities:

• Facilitate communication between the Owner, Contractors, Materials, and Trades.
• Respond to pre-bid RFIs and coordinate with consultants, clients, and the construction team.
• Assist the PM with preparing addenda, bid analysis, and providing input on Value Engineering items.
• Review submittals against contract drawings and specifications, and prepare Construction Change Directives (CCDs).
• Attend weekly construction progress meetings, prepare meeting minutes, and review work onsite weekly to ensure contract compliance.
• Prepare and distribute Field Observation Reports, address client-related matters promptly, review and sign payment applications, and prepare and distribute punch lists.

Essential Skills:

• Strong architectural knowledge and experience.
• Experience with educational projects.
• Proven experience in construction administration.
• Ability to understand and interpret design documents.
• Experience with managing change orders.
• Experience working on-site with the Division of the State Architect (DSA).
• Ability to pass a Live Scan check.
• Experience with school tenant improvement (TI) projects.

Additional Skills & Qualifications:

• Ability to work on multiple projects simultaneously with strong multitasking skills.
• Excellent organization and time management abilities.
• Valid driver’s license and current automobile insurance for site visits.
• Proficiency in Microsoft Word, Excel, Outlook, Bluebeam, and various project management software programs (e.g., Primavera, Unifier, Procore).
• Strong communication skills for effective interoffice and intraoffice coordination.
• Ability to receive direction from higher-level team members and lead Construction Administration Assistant(s).
• Degree in architecture or construction management.

Work Environment: You will not be in a construction trailer every day, as a DSA inspector will be onsite. The role involves an office environment with frequent site visits and travel requirements. A hybrid schedule is offered: 3 days in the office, 2 days remote. A company car and gas card are provided. Projects range from San Diego to San Joaquin County. Team sizes vary depending on the project (1-5 people), and honorary team members include Construction Admin, Architect of Record, and PM. Work hours depend on the job site schedule and can start as early as 6:30 AM.