Job Title: Accounts Payable Associate

Job Description

We are seeking a dedicated and detail-oriented Accounts Payable Associate to join our team. The ideal candidate will have experience in accounting and administrative duties, with a strong understanding of accounts payable processes and general ledger accounts. This role involves managing various accounting tasks, providing administrative support, and maintaining accurate financial records.

Responsibilities

• Review invoices to ensure they match purchase orders and system receipts, and post invoices.
• Post invoices to the correct GL expense and prepaid accounts, ensuring proper approval before posting.
• Print AP aging reports and perform payments by check and EFT.
• Monitor unvouchered payables and received not invoiced receipts.
• Process payments by check or EFT to vendors weekly, ensuring timely payments.
• Review vendor statements to ensure accurate records.
• Reconcile bank statements daily for checks and payments cleared and outstanding.
• Reconcile all credit card receipts to the credit card statement at month-end.
• Maintain an organized filing system.
• Assist with month-end close processes.
• Assist with monitoring various inventory transactions.
• Communicate with receiving and purchasing departments to resolve issues delaying invoice posting.
• Participate in internal training as needed to perform assigned duties.
• Prepare and send out weekly temp timecards to staffing agencies.
• Assist with employee onboarding, including preparing new hire documentation and orientation.
• Provide general administrative support to the HR department, including filing, data entry, and maintaining employee records.
• Assist with benefits administration, including helping employees enroll in benefit plans and assisting with open enrollment processes.
• Greet and check-in guests, ensuring a welcoming and professional environment.
• Provide general administrative support to other departments as needed.
• Perform other duties as assigned.

Essential Skills

• Experience in accounts payable and administrative duties, preferably in a manufacturing environment.
• Strong problem-solving skills and the ability to resolve discrepancies or issues effectively.
• Ability to maintain confidentiality concerning financial and employee files.
• Strong attention to detail and understanding of accounting concepts and general ledger accounts.
• Excellent verbal and written communication skills.
• Highly organized, flexible, and able to work in a fast-paced manufacturing environment.
• Team-oriented and able to thrive in a deadline-driven environment.
• Proficiency in MS Office programs, including Excel, Word, Outlook, and PowerPoint.

Additional Skills & Qualifications

• U.S. Person status required due to export control.
• High school diploma or GED certificate required; associate degree in accounting or bookkeeping preferred.
• Experience working in the Epicor Kinetic ERP system preferred but not required.

Work Environment

You will be working in a fast-paced manufacturing environment. The role requires maintaining a high level of organization and flexibility to manage multiple tasks effectively. You will interact with various departments and need to ensure a professional and welcoming environment for guests and employees.