Job Title: Accounting Specialist

Job Description

We are seeking a dedicated full-time (on-site) Accounts Payable & Receivable Specialist to join our team in Waterbury, CT. This position involves a blend of responsibilities across both accounts payable and accounts receivable functions. The ideal candidate will be interested in becoming the Director of Finance within 2-3 years.

Responsibilities

• Receiving, verifying, and processing invoices from vendors.
• Processing expense reports.
• Ensuring invoices are accurate and match purchase orders and receiving reports.
• Coding invoices for proper accounting entries.
• Reconciling payments with vendor statements.
• Preparing and processing payments to vendors, ensuring timely and accurate payments.
• Preparing and distributing checks or electronic payments.
• Maintaining accurate records of invoices, payments, and vendor information.
• Filing and organizing invoices and supporting documentation.
• Responding to vendor inquiries regarding invoices and payments.
• Resolving invoice discrepancies and payment issues.
• Preparing and sending invoices to intercompanies for services rendered quarterly.
• Ensuring invoices are accurate, complete, and adhere to company policies.
• Recording and verifying customer payments, ensuring they are accurately posted to the correct accounts.
• Resolving any payment discrepancies noted by Shared Services.
• Processing credit memos and refunds as needed.
• Monitoring and reconciling customer accounts to ensure accuracy and identify any discrepancies.
• Investigating and resolving any payment issues or discrepancies.
• Sending out bi-weekly aging reports and past-due invoices to customers via email.
• Calling customers when items become more than 60 days past due.
• Maintaining accurate records of collection efforts and outcomes.
• Assisting with month-end closing procedures.
• Booking journal entries for AP and AR.
• Reconciling AP and AR to the general ledger.
• Developing and implementing improvements to the AP and AR process.
• Supporting audits.
• Ensuring compliance with company policies and procedures.
• Working with all departments to ensure approvals are completed and resolving any discrepancies, as necessary.

Essential Skills

• 3-5 years of experience in Accounts Payable.
• 3-5 years of experience in Accounts Receivable.
• Proven experience in both AP and AR.
• Strong skills in account reconciliation and general ledger reconciliation.
• Proficiency in data entry with a focus on accuracy.
• SAP Intermediate skills in AP, AR, and GL are required.
• Advanced Excel skills including VLOOKUP, Pivot Tables, and complex formulas.
• Excellent organizational skills and attention to detail including problem-solving skills.
• Ability to work independently as well as part of a team.
• Strong communication skills to effectively interact with vendors, customers, and internal stakeholders.

Additional Skills & Qualifications

• Manufacturing experience is preferred.
• Degree preferred but not required.
• Experience in bookkeeping and invoicing.

Work Environment

This role is based in an office/manufacturing setting with working hours from Monday to Friday, 8:00 am - 5:00 pm. The position offers hybrid flexibility, allowing for one day a week to work from home. The team size in the accounting department is three, and the company has around 50 employees. The role utilizes O-Pack, SAP, and Excel software.