AP/AR Specialist

Job Overview

This position will be based out of our Waterbury, CT office and will involve a blend of responsibilities across both accounts payable and accounts receivable

functions.

AP Duties:

Invoice Processing:

• Receiving, verifying, and processing invoices from vendors.
• Processing expense reports.
• Ensuring invoices are accurate and match purchase orders and receiving reports.
• Coding invoices for proper accounting entries.

Payment Processing:

· Reconciling payments with vendor statements.

·Preparing and processing payments to vendors, ensuring timely and accurate payments.

·Preparing and distributing checks or electronic payments.

Record Keeping:

• Maintaining accurate records of invoices, payments, and vendor information.
• Filing and organizing invoices and supporting documentation.

Vendor Communication:

• Responding to vendor inquiries regarding invoices and payments.
• Resolving invoice discrepancies and payment issues.

AR Duties:

Invoice Generation and Management:

·Prepare and send invoices to Intercompanies for services rendered quarterly.

·Ensure invoices are accurate, complete, and adhere to company policies.

Payment Processing: (Note: The posting of payments is primarily handled byShared Services)

·Record and verify customer payments, ensuring they are accurately posted to the correct accounts.

·Resolve any payment discrepancies that are noted by Shared Services.

·Process credit memos and refunds as needed.

Account Reconciliation and Management:

·Monitor and reconcile customer accounts to ensure accuracy and identify any discrepancies.

·Investigate and resolve any payment issues or discrepancies.

Collection Efforts:

·Send out Bi-Weekly aging reports and past due invoice to customers via email.

·Call customers when items become more than 60 days past due.

·Maintain accurate records of collection efforts and outcomes.

Other Duties:

·Assisting with month-end closing procedures.

·Booking Journal Entries for AP and AR.

·Reconciling AP and AR to the general ledger.

·Developing and implementing improvements to the AP and AR process.

·Supporting audits.

·Ensuring compliance with company policies and procedures.

·Working with all departments to ensure approvals are completed and resolve any discrepancies, as necessary.

Qualifications:

• Proven experience in both AP and AR.
• Strong skills in account reconciliation and general ledger reconciliation.
• Proficiency in data entry with a focus on accuracy.
• SAP Intermediate skills in AP, AR, and GL are required.
• Advanced Excel skills including VLOOKUP, Pivot Tables, and complex formulas.
• Excellent organizational skills and attention to detail including problem-solving skills.
• Ability to work independently as well as part of a team.
• Strong communication skills to effectively interact with vendors, customers, and internal stakeholders.