Job Title: Executive Assistant

Job Description

Support our team using a wide range of professional skills, including scheduling meetings and appointments, coordinating office needs, welcoming visitors, and providing general administrative support. We seek a highly organized, personable, and detail-oriented individual to support our company operations and teams.

Responsibilities

• Provide administrative support to assigned staff for confidential and time-sensitive material.
• Prepare meeting agendas for assigned staff, assist with meeting set-up/clean-up, including ordering lunch, and take minutes as required.
• Schedule and organize activities such as meetings, travel, conferences, and interviews.
• Answer phones, distribute mail, and process expense reimbursements for assigned staff.
• Perform desktop publishing activities of both routine and advanced nature for reports, correspondence, and presentations under minimal supervision.
• Support other teams, such as Marketing, with various administrative tasks as needed.
• Provide back-up coverage for reception on a regular basis.
• Demonstrate professionalism by consistently maintaining a positive and collaborative attitude with all staff, visitors, and clients.
• Perform work in a manner that demonstrates an awareness of and an appreciation for the firm's cultural values, including a commitment to quality, innovation, learning, and growth.

Essential Skills

• Calendar management
• Administrative support
• Microsoft Office, with strong proficiency in Outlook and Excel
• Strong written and verbal English skills
• Expense reimbursement
• Executive support
• High level of professionalism in presentation

Additional Skills & Qualifications

• High school education required; college level preferred.
• Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Knowledge of Adobe software, including InDesign and Illustrator, to create and edit graphic materials and presentations preferred.
• Strong interpersonal skills with the ability to interact with all levels of staff.
• Ability to maintain a high degree of confidentiality and adhere to business ethics.
• Clear, concise, and professional communication skills, both verbally and in writing.
• Proactive problem-solving skills and the ability to collaborate on innovative solutions.
• Ability to work effectively in a team environment.
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice.
• Ability to work on multiple projects simultaneously.
• Ability to effectively meet deadlines with expected quality.

Work Environment

This position is onsite, Monday to Friday, from 8:30 AM to 5:30 PM.