Accounts Payable Specialist

Job Description

We are looking for a highly motivated Accounts Payable Specialist or Accounts Receivable Specialist to join our team. The ideal candidate will be responsible for the daily processing of all inbound and outbound invoices, reviewing and addressing discrepancies, and communicating with carriers regarding rates and bill resolution. The role requires a strong understanding of accounts payable concepts and proficiency in relevant software tools.

Responsibilities

• Process all inbound and outbound invoices accurately and timely, entering them into the software.
• Review and address discrepancies in invoices.
• Review and approve vendor invoices and prepare summary reports for software upload.
• Assist as a backup auditor on bills for accuracy and correct invoices as needed.
• Communicate with carriers regarding rates, discrepancies, and assist with bill resolution.
• Review the status of carriers' account statements to ensure invoices are not overdue.
• Respond to internal and external inquiries regarding the status of invoices and payment terms.
• Review data processing entries before submitting batches for auditing.
• Scan and file invoice vouchers in an orderly manner.
• Perform other duties as assigned.

Essential Skills

• High proficiency in Word, Excel (Pivot Table Experience), Outlook, and PowerPoint.
• Experience processing high-volume invoices (100+ daily).
• Experience with three-way matching (PO/receivers/invoice).
• Strong understanding of basic accounts payable concepts.
• A high school diploma or equivalent plus a minimum of one to three years of related experience and/or training.

Work Environment

This position is based in the office from 8:00 AM to 4:30 PM.