Job Title: Project Manager

Job Description

The Project Manager is responsible for making a significant positive impact on the prosperity and stability of assigned projects through consistent application, energetic, accountable, and competent leadership. This role requires the use of intuition, intelligence, experience, skills, and wisdom to assist management and the project team in achieving the owner's vision while protecting the company's interests. The Project Manager ensures projects are completed on time, within budget, with quality, professionalism, and integrity. The primary focus is on customer satisfaction.

Responsibilities

• Perform duties as directed by Project Manager.
• Train and develop Project Engineers.
• Define and lead all pre-construction activities.
• Review all project estimates with a focus on details and general conditions.
• Assist Estimator with and review Value Engineering Process.
• Purchase all materials, equipment, and subcontractors not bought out by the estimating or purchasing department.
• Write subcontracts and purchase orders.
• Assist with the review and finalization of contracts.
• Conduct and document Construction Plan Meetings for each assigned project.
• Formulate the construction schedule.
• Obtain permits when required.
• Obtain and distribute contract documents and addendums to personnel and subcontractors when required.
• Establish and update the office set of project plans and specifications as required.
• Understand design-build documents and the project intent.
• Review and organize all project submittals and ensure products conform to project specifications.
• Maintain project files for submittals, RFIs, change orders, and equipment delivery.
• Define all manpower requirements and finalize the manpower loading chart.
• Prepare project budget set-up to establish labor tracking and forecasting.
• Establish and maintain productive working relationships with the entire project team, including staff, owners, architects, engineers, subcontractors, and vendors.
• Proactively assist the project team by anticipating deficiencies and resolving them timely.
• Provide unsurpassed customer service and exceed customer expectations.
• Manage subcontractors and update project documents with addenda and changes.
• Monitor project budgets continuously and visit job sites weekly.
• Review labor cost codes and manpower loading with field superintendent or project engineer weekly.
• Maintain equipment delivery schedules and review with the project team weekly.
• Maintain and update a detailed project schedule monthly.
• Conduct quality control inspections of all work installed.
• Attend subcontractor and coordination meetings weekly.
• Prepare and process proposed change orders and maintain the project change order log.
• Write subcontractor and supplier change orders.
• Review and compose project requests for information (RFIs).
• Track submittals for project construction and distribution to the project team.
• Prepare and present project review documentation.
• Manage project safety and ensure subcontractor compliance.
• Submit all invoices and billings and follow up with customers on payments.
• Maintain and prepare documentation related to delays, changes in work conditions, and schedules.
• Maximize profit through coordination, communication, and on-time delivery of products.
• Prepare and maintain project closeout schedules.
• Compile final pay applications and lien waivers.
• Notify and coordinate all punch list issues with the project team.
• Verify the project is ready for final inspection and acceptance.
• Coordinate and schedule equipment start-up, owner training, and commissioning if required.
• Prepare and distribute Operation and Maintenance (O&M) manuals as required.
• Manage the completion and distribution of project as-built documents.
• Prepare a list of subcontractors and contact persons for warranty work.
• Prepare warranty documents and closeout reports for post-construction meetings.
• Prepare all project documents for archiving.

Essential Skills

• 7+ years of Mechanical Contracting experience
• Experience with project financials and budgeting
• Commercial construction experience
• Proficiency in Procore
• Experience with Sage
• Knowledge of change orders and RFIs
• Expertise in estimation and design
• Experience in HVAC design and mechanical systems

Additional Skills & Qualifications

• Experience in higher education projects
• Experience in pharmaceutical, laboratory, healthcare, and industrial projects
• Proficiency in Sage software

Work Environment

This position involves a 50/50 split between office and project site work, except for the Westford, MA location, which requires 100% office presence. The company has a strong project backlog and a family-oriented culture. Benefits include a car allowance and a company credit card. The company has been in business since 1918, is family-owned, and competes with corporate conglomerates while maintaining a family culture.