Job Title: Administrative Assistant

Job Description

Our client is seeking a detail-oriented and organized Administrative Assistant to support their team in various administrative tasks. The ideal candidate will have a strong background in a construction office with proficiency in Excel and financial software. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities

• Provide administrative support to the finance team by managing schedules, organizing files, and preparing reports.
• Assist with accounts payables and maintain accurate records in the general ledger.
• Conduct account reconciliation to ensure accuracy of financial data.
• Perform account analysis to identify discrepancies and resolve issues promptly.
• Support payroll data entry into financial software.
• Utilize QuickBooks and Excel for data entry and reporting tasks.
• Maintain confidentiality of sensitive information while adhering to company policies.
• Collaborate with team members to improve processes and enhance overall efficiency.
• Complete all other administrative or office tasks as assigned.

Essential Skills

• Proficiency in QuickBooks and Excel software.
• Strong understanding of journal entries, general ledger accounting, and account reconciliation processes.
• Excellent 10-key typing skills for efficient data entry.
• Strong analytical skills for effective account analysis.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.

Additional Skills & Qualifications

• Knowledge of payroll systems and governmental accounting practices is a plus.
• Ability to work independently as well as part of a team in a fast-paced environment.

Work Environment

5 days onsite, 7am-5:30pm in Annapolis, MD. Street parking is available outside the fence of the worksite.