Administrative Assistant

Description

Top 3 qualities/skills – Administrative Experience / Multitasking / Calendaring Outlook / Expense Reporting Concur / SUMTOTAL / Confidentiality / Power Point Presentations

Hours – 7:30am to 4pm; Monday to Friday – flexible if needed

We are looking for a temporary Admin Assistant to cover for someone on medical leave.

Basic job description:

You will provide administrative support to the department management and staff to help fulfill the division's strategic programs for the enterprise. You will operate with a customer service mindset while partnering with multiple levels of the organization. You will have a demonstrated ability to effortlessly adapt to change and display grace and confidence under pressure.

· Ensure leader's time is aligned with their priorities through demonstrated understanding of the main business and by applying strategic prioritization strategies. This includes maintaining calendars, scheduling appointments and meetings, and coordinating travel arrangements and accommodations.

· Draft and edit correspondence, reports, and other documents to ensure efficient communication within the department and with internal partners.

· Manage and organize files, records, and documents including processing and tracking expenses and invoices, which may include handling confidential information, displaying professional discretion and trust with leadership.

· Support department meetings, events and special projects, including order catering and supplies, compiling presentations, creating learning links and surveys.

· Support space planning for new hires or department moves.

Need administrative (5+) experience in order to jump in and get running quickly. Attention to detail, self-starter, no hand holding, little direction, need to ask questions. (Outlook) Calendaring, (Webex and MS Teams) Virtual Meetings, (Concur)booking travel domestic and international, (Sumtotal) Expense reports, plan events, catering, small amounts of communication and drafting announcements. Attending team meetings, meeting minutes, run power points, help editing PPT slides, additional tasks as needed.

Skills

Administrative support, Data entry, Clerical, Outlook, Microsoft, Customer service, Microsoft office, Administration, Filing, Administrative assistance, Front desk, Scanning, Microsoft excel, Calendar management, Calendaring, Support, Administrative skills, Email, Logistics, Excel data entry, Purchase order, Office support, Receptionist customer service, Computer skills, Project management, Microsoft word, Order entry, Data, Invoicing, Powerpoint, Reporting, Ms office suite, Typing, Schedule appointments, Human resources, Microsoft office suite, Office management, Quickbooks, Executive support, Project coordination, Executive administrative support

Top Skills Details

Administrative support, Data entry, Clerical, Outlook, Microsoft

Additional Skills & Qualifications

HS Diploma

Qualifications – 5+ years of recent administrative experience

Calendar management, Event Planning, Reporting, Support annual filing, Corporate experience required – larger, financial would just be nice to have.

Experience Level

Expert Level