Job Title: Legal Administrative Assistant

Job Description

Provide administrative support to real estate and legal professionals by tracking jurisdictional deadlines, processing legal documentation in a timely manner, and updating a proprietary database to enhance organizational visibility.

Responsibilities

• Process mail, determine case unique identifiers, and manage the funnel process for case statuses such as denials and appeals.
• Serve as a liaison between the Legal, Real Estate, and Appeal Management teams to ensure timely communication of sensitive matters.
• Organize and track internal documents from multiple jurisdictions for important transactions or cases, including filing appeals and receiving decision notices.
• Update the proprietary appeal management system with important dates, values, and other transaction data.
• Compile, organize, and distribute documents and data as directed by real estate analysts.
• File appeals and other documents to various jurisdictions and state courts in both electronic (eFiling) and physical formats.
• Coordinate and track responses to discovery requests, evidentiary exchanges, and other court deadlines.
• Research and retrieve electronic documents from various court and agency websites.
• Conduct routine audits of documents.
• Coordinate and maintain attorney calendars for court deadlines.
• Coordinate and track FOIA (Freedom of Information Act) requests and responses.

Essential Skills

• Administrative support
• Data entry
• Legal administrative tasks
• Filing
• Paralegal skills
• Handling legal documents
• Proficiency in MS Office Suite
• Litigation support
• Handling legal contracts
• Legal administration
• Real estate law
• Understanding of legal terminology
• Intermediate Excel skills
• Basic Adobe functions (merging files, uploading data, and transferring into PDF)

Additional Skills & Qualifications

• Bachelor’s degree and paralegal certificate from ABA approved program or bachelor’s degree in paralegal studies
• 5+ years of relevant experience
• Strong analytical, communication, and organizational skills
• Practical knowledge and technical skills with computer applications and software, including Adobe PDF and Microsoft Office Software
• Good understanding of legal documents and experience in drafting legal correspondence and documents
• Experience in updating information contained in databases and paper file management systems
• Ability to work in a high volume, deadline driven environment across multiple jurisdictions within the US
• Experience working with time sensitive documents

Work Environment

In-office, Monday to Friday, 8 AM to 5 PM