AR/AP Administrative Assistant

Administrative Assistant

Job Description: As an Accounts Receivable/Accounts Payable Administrative Assistant, you are essential to the financial operations and success of the organization. You will manage AR/AP tasks, support the finance team, and ensure accurate and timely processing of transactions.

Responsibilities:

• Process and manage invoices, payments, and receipts.
• Reconcile accounts and resolve discrepancies.
• Maintain and update financial records and databases.
• Prepare and distribute financial reports and statements.
• Assist in the preparation of budgets and expense reports.
• Handle incoming calls, emails, and correspondence related to AR/AP.
• Schedule and coordinate meetings, appointments, and travel arrangements for the finance team.
• Provide support to team members and management as required.
• Ensure office supplies are stocked and equipment is maintained.

Essential Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with accounting software (e.g., QuickBooks, SAP).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Professional demeanor and strong interpersonal skills.
• Experience with AR/AP processes and procedures.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Previous experience in an AR/AP role is a plus.
• Familiarity with office equipment and procedures.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• Retirement plan options
• Professional development opportunities
• Employee wellness programs