Job Title: Human Resources Assistant

Job Description

We are looking for a highly organized and detail-oriented Temporary I-9 Remediation and Digitization Coordinator to support our efforts in reviewing, remediating, and digitizing I-9 records using HireRight and Equifax systems. This position will play a critical role in ensuring the accurate, compliant remediation of I-9 documentation, transitioning from paper-based records to a fully digitized format, and ensuring compliance with federal regulations.

Responsibilities

• Review current I-9 records to ensure they are complete and compliant with federal I-9 regulations.
• Identify and resolve discrepancies in I-9 forms, such as missing signatures or incorrect documentation.
• Collaborate with HR and relevant departments to collect missing information and resolve issues.
• Ensure proper documentation and communication of all remediation actions taken.
• Digitize physical I-9 forms and supporting documents into secure, organized electronic files.
• Upload I-9 records to the HireRight and Equifax systems, ensuring accuracy and proper categorization.
• Maintain a systematic and organized process for digitizing and storing I-9 documentation.
• Ensure all I-9 records are compliant with U.S. federal regulations and organizational policies.
• Track the progress of remediation and digitization, identifying any areas for improvement or additional support needed.
• Assist with ensuring proper storage, protection, and retrieval of digitized I-9 records, adhering to data security protocols.
• Create and maintain detailed reports of I-9 remediation progress and digitization status for management review.
• Provide regular updates and documentation for audits or internal reviews.
• Assist with any ad-hoc reporting or documentation requests related to I-9 compliance.
• Work closely with Local Site HR Operations & HR Regional Center of Excellence to ensure efficient and compliant remediation and digitization processes.
• Provide support for any questions or issues that arise during the remediation and digitization process.

Essential Skills

• Human resources
• Onboarding
• HR support
• Equifax software
• Compliance
• Compliance auditing

Additional Skills & Qualifications

• Associate or bachelor’s degree preferred.
• Previous experience with I-9 compliance, HR systems, or document management preferred.
• Subject Matter Expert with I-9 regulations and federal compliance requirements.
• Experience with HireRight, Equifax, or similar systems is a plus.
• Strong attention to detail.

Work Environment

This position is onsite in an office setting, working closely with HR departments to ensure efficient and compliant processes. You will be part of a reputable and growing global company that is a leading productivity partner for the mining and infrastructure industries.