Accounts Receivable Specialist

Job Description

The main responsibility of this role is timely and accurate invoicing. The Accounts Receivable Specialist ensures a steady cash flow by generating, auditing, and completing all billing functions.

Responsibilities

• Coordinating with other departments to ensure the accuracy of billing information.
• Forecasting upcoming billable expenditures.
• Preparing draft Payment Applications and reports for project team review.
• Facilitating monthly billing meetings.
• Tracking upcoming material expenditures for payment.
• Communicating with the AP Specialist to ensure vendor costs are billed and/or released.
• Keeping records of invoices, deposits, and all correspondence regarding payment collection.
• Maintaining AR / External Billing processes.
• Preparing and sending invoices and related documents.
• Updating accounting systems.
• Ensuring all information is entered in all GC/Customer databases.
• Updating Contract – Job Cost entries.
• Supporting with collections and payables that require additional follow-up.
• Maintaining a working knowledge of current collection requirements.
• Assisting in investigating payment delinquencies.
• Monitoring Retainage allowances.
• Contract Execution.
• Setting up newly awarded projects in company systems.
• Assisting in updating budget entries & cost coding.
• Maintaining project-related records, including contracts, bonds, and subcontracts.
• Confirming final values and removing them from accounting systems.
• Tracking contract changes.
• Reporting and updating Pending Changes.
• Processing Change Orders.
• Tracking billable costs.

Essential Skills

• Experience in accounts receivable, invoicing, collection, claim, and billing.
• Experience with Sage 300 and AIA billing.
• High volume billing experience.
• Construction industry experience.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail.
• Good communication skills.
• Problem-solving abilities.
• Effective time management and self-management skills.
• Organizational skills.
• Ability to multitask effectively.

Additional Skills & Qualifications

• Experience in the construction industry.
• Ability to manage multiple tasks efficiently and meet deadlines.

Work Environment

The work environment includes a fast-paced setting within the construction industry. The role involves using technologies such as Sage 300 and the Microsoft Office Suite. The Accounts Receivable Specialist is expected to handle high volumes of billing and work closely with various departments and project teams. The dress code is business casual.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment