Job Title: Senior Accounts Payable Specialist

Job Description

We are seeking a Senior Accounts Payable Specialist to ensure the timely and accurate processing of accounts payable invoices. The ideal candidate will be responsible for managing the accounts payable inbox, preparing batch check runs, wire transfers, and ACH transactions, and serving as a key point of contact for both internal and external accounts payable inquiries. Additionally, this role involves maintaining timely and courteous communication with vendors and departments, driving efficiencies and improvements in accounts payable processes in accordance with SOX compliance, and verifying vendor accounts by reconciling monthly statements and related transactions.

Responsibilities

• Ensure timely and accurate processing of accounts payable invoices.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Manage the accounts payable inbox with other team members.
• Serve as a key point of contact for both internal and external accounts payable inquiries.
• Maintain timely and courteous communication with external and internal vendors and departments.
• Drive efficiencies and improvements for accounts payable processes in accordance with SOX compliance requirements.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• File, maintain, and distribute accounting documents, records, and reports.
• Investigate and resolve problems associated with the processing of invoices.
• Perform other duties assigned to support the accounting department.

Essential Skills

• Accounts payable experience
• Data entry skills
• Experience with processing 500+ invoices monthly
• Ability to prioritize and multi-task in a fast-paced environment
• Excellent written and verbal communication skills
• Proven organizational and time management skills
• Detail-oriented with strong customer service focus
• Proactive problem-solving skills
• Strong computer skills, especially Excel and Word (intermediate to advanced knowledge of Excel required)
• Scheduling flexibility and ability to work overtime as needed based on workflow, deadlines, and special projects

Additional Skills & Qualifications

• 4+ years of accounts payable experience, including high volumes (2,000+ invoices/month)
• Bachelor’s Degree in business, accounting, or related field preferred
• Experience with publicly traded companies preferred

Work Environment

The work environment typically has a moderate noise level. Employees are regularly required to sit, use their hands to finger, handle, or feel, and talk or hear. Frequent reaching with hands and arms is required, as well as occasional standing and walking. The office culture is amazing, featuring a hybrid schedule in the office on Tuesdays, Wednesdays, and Thursdays. No meetings are scheduled on Fridays, and during the summer, employees work half-day Fridays but are paid for full hours. Employees enjoy discounts on products and events, and the office has a full lounge with a bowling alley for team events.