Purchasing Assistant

***must be local to Appleton, Wisconsin***

Job Description

We are seeking a detail-oriented and proactive Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions, obtaining quotes from vendors, and resolving invoice and shipping discrepancies. This role requires close collaboration with the accounting and shipping departments to ensure smooth operations.

Responsibilities

• Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.
• Obtain quotes from vendors and suppliers.
• Resolve invoice and shipping discrepancy issues with vendors.
• Collaborate closely with accounting and shipping departments to resolve issues.
• Complete assigned reports such as Cost Change, Unacknowledged, Open PO, and Stock Analysis on a weekly or daily basis.
• Help maintain system costs in P21.

Essential Skills

• Accurate data entry skills and basic math and reading skills.
• Proficient use of proper English grammar in written and verbal communication.
• Ability to use Microsoft Excel, Outlook, and Word.
• Intermediate level Microsoft Excel experience.

Additional Skills & Qualifications

• 6+ months of purchasing experience.
• Experience in a distribution or manufacturing environment.
• Demonstrated teamwork, productivity, accuracy, and professionalism.
• Ability and desire to quickly learn new processes and systems.

Work Environment

The work environment is dynamic and collaborative, involving regular interaction with the accounting and shipping departments. The role requires proficiency in using Microsoft Office applications and the ability to maintain system costs in P21. The ideal candidate will demonstrate professionalism and a willingness to adapt to new processes and systems.