<h1 style="font-weight: 700;">Job Title: AR/AP Specialist</h1><br><h2>Job Description</h2><p>We are seeking an AR/AP Specialist for a 12-week assignment. The role involves performing basic accounting functions, including accounts receivable, accounts payable, and cutting checks. This position offers a hybrid schedule and the opportunity to work in a dynamic and supportive educational institution.</p><br><h2>Responsibilities</h2><ul><li>Perform basic accounting functions</li><li>Handle accounts receivable and accounts payable</li><li>Cut checks as required</li><li>Use any AR/AP system efficiently</li></ul><h2>Essential Skills</h2><ul><li>Experience in accounts payable</li><li>Experience in accounts receivable</li><li>Proficiency with any accounting system</li><li>Experience cutting checks</li><li>Ability to start immediately</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Located in the Troy, MI area (Open to remote candidates with the right skills)</li><li>Associate&#39;s degree (preferred)</li></ul><h2>Work Environment</h2><p>The work environment includes a hybrid schedule with 2-3 days in the office. The role is based in a modern business office on a small college campus in Troy, MI. The setting provides a supportive community and opportunities for professional networking and growth. The office space includes modern amenities and glass conference rooms.</p><br>

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Ar/ap Specialist

<h1 style="font-weight: 700;">Job Title: Assistant Buyer</h1><br><h2>Job Description</h2><p>We are seeking an Assistant Buyer who will work closely with buyers on the NPO process, create weekly NPO agendas, and initiate new charting methods for interim prices reports and the NPO system. The ideal candidate will resource parts, process credit/debit memos, resolve departmental issues across all systems and purchasing topics, maintain MDI tracker and SP, set up and process daily stock redirects, process sales agreements, track shipments, analyze COPIS tickets, and direct open tickets to the appropriate buyer. The role will also involve special projects as needed.</p><br><h2>Responsibilities</h2><ul><li>Work with buyers on the NPO process and create weekly NPO agendas.</li><li>Initiate new charting methods for interim prices reports and the NPO system.</li><li>Resource parts and process credit/debit memos.</li><li>Resolve departmental issues across all systems and purchasing topics.</li><li>Maintain MDI tracker and SP.</li><li>Set up and process daily stock redirects.</li><li>Process sales agreements and track shipments.</li><li>Analyze COPIS tickets and direct open tickets to the appropriate buyer.</li><li>Handle special projects as needed.</li></ul><h2>Essential Skills</h2><ul><li>1+ years of experience in purchasing.</li><li>Strong Excel skills.</li><li>SAP experience (in school or work).</li><li>1+ years of experience in tracking, reporting, and working cross-functionally.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with purchasing, supply chain, SAP, Microsoft Office, purchase orders, order entry, administrative support, tracking, supplier follow-up, procurement, vendor management, and Excel data entry.</li></ul><h2>Work Environment</h2><p>This is a hybrid position, typically requiring onsite presence three days a week (usually Tuesday, Wednesday, and Thursday), with flexibility for all team meetings or supplier visits. The role is based in a recently renovated building with an open-concept layout and no set desk assignments. The facility includes a large cafeteria. The dress code is business casual—khakis/dress pants with a button-down shirt or blouse. Work hours are 8 AM to 5 PM, Monday through Friday, totaling 40 hours per week. The company&#39;s culture is family and team-oriented, emphasizing shared beliefs and ideals that prioritize people, integrity, curiosity, innovation, resilience, competitiveness, and unity.</p><br>

Assistant Buyer

<h1><strong>Job Title: Assistant Buyer</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an Assistant Buyer who will work closely with buyers on the NPO process, create weekly NPO agendas, and initiate new charting methods for interim prices reports and the NPO system. The ideal candidate will resource parts, process credit/debit memos, resolve departmental issues across all systems and purchasing topics, maintain MDI tracker and SP, set up and process daily stock redirects, process sales agreements, track shipments, analyze COPIS tickets, and direct open tickets to the appropriate buyer. The role will also involve special projects as needed.</p><p><br></p><h2>Responsibilities</h2><ul><li>Work with buyers on the NPO process and create weekly NPO agendas.</li><li>Initiate new charting methods for interim prices reports and the NPO system.</li><li>Resource parts and process credit/debit memos.</li><li>Resolve departmental issues across all systems and purchasing topics.</li><li>Maintain MDI tracker and SP.</li><li>Set up and process daily stock redirects.</li><li>Process sales agreements and track shipments.</li><li>Analyze COPIS tickets and direct open tickets to the appropriate buyer.</li><li>Handle special projects as needed.</li></ul><h2>Essential Skills</h2><ul><li>1+ years of experience in purchasing.</li><li>Strong Excel skills.</li><li>SAP experience (in school or work).</li><li>1+ years of experience in tracking, reporting, and working cross-functionally.</li></ul>

<h1><strong>Job Title: Assistant Controller</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Assistant Controller to support our finance and accounting operations. This role involves overseeing financial statements, internal and external reporting packages, and ensuring compliance with GAAP and Sarbanes-Oxley. The ideal candidate will have strong problem-solving skills, experience in managing staff, and the ability to handle multiple projects efficiently.</p><p><br></p><h2>Responsibilities</h2><ul><li>Oversee corporate and field monthly closing processes and deadlines.</li><li>Supervise general ledger reconciliations to ensure accuracy and resolve discrepancies.</li><li>Supervise and prepare journal entries, including tax and allocation entries.</li><li>Review and prepare foreign currency transaction/translation entries.</li><li>Oversee related party transactions, including intercompany, intracompany, investment in subsidiaries/JVs, and eliminations.</li><li>Manage corporate processes relating to cash transactions, accounts receivable, prepaids, fixed assets, equity, accounts payable, accruals, and deferred tax accounts.</li><li>Substantiate and review new supplier/vendor/service provider setup documents.</li><li>Substantiate and review expenditures and expense reports for accuracy.</li><li>Manage and assist with financial audits.</li><li>Assist with the preparation of financial analyses, outlooks, and forecasts.</li><li>Work with corporate department managers/staff to develop budgets and business plans.</li><li>Ensure compliance with internal controls, company policies, GAAP, and Sarbanes-Oxley.</li><li>Ensure compliance with local, state, and federal budgetary reporting requirements.</li><li>Audit workflow to ensure all accounting transactions are appropriately authorized.</li><li>Assist with hiring, training, and managing staff.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s Degree in Finance or Accounting; Master’s Degree and CPA preferred.</li><li>A minimum of 4 years <span style="color: rgb(8, 7, 7); background-color: none;">senior</span>-level finance or accounting experience, construction industry experience preferred.</li><li>Knowledge of finance, accounting, budgeting, and cost control principles.</li><li>Knowledge of automated financial and accounting reporting systems.</li><li>Strong problem-solving and resolution capabilities to maintain efficiency and accuracy.</li><li>Working knowledge with foreign currency transactions and translations.</li><li>Knowledge of federal, state, and local financial regulations.</li><li>Ability to analyze financial data and prepare financial reports, statements, and projections.</li><li>Working knowledge of short- and long-term budgeting and forecasting.</li><li>Ability to perform with a high level of discretion, professionalism, and integrity.</li><li>Ability to effectively train and manage staff.</li><li>Ability to manage multiple projects within tight timeframes.</li><li>Strong interpersonal and written and verbal communication skills.</li><li>Computer proficiency in Microsoft Office suite with advanced Excel skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the construction industry is preferred.</li><li>Experience supporting the Controller and Chief Accounting Officer (CAO) in areas such as corporate reporting, financial planning and analysis, taxation, and budget preparation/forecasting.</li></ul><h2>Work Environment</h2><p>The role is based on-site in an office environment. The position frequently requires sitting for long periods, speaking, reading, writing, and using a computer keyboard. Occasionally, the role may require standing, walking, lifting, stooping, or bending. Travel is minimal, ranging from 0% to 5%.</p>

Assistant Controller

<p><br></p><p><br></p><p>Supports the Controller and CAO in all areas of finance including corporate reporting, financial planning and analysis, taxation, and budget preparation/forecasting. Ensures company accounting procedures conform to generally accepted accounting principles and that internal policies and controls are followed.</p><p>Primary/Essential Responsibilities and Duties</p><ul><li>Prepares financial statements</li><li>Prepares both internal and external reporting packages</li><li>Oversees corporate and field monthly closing processes and deadlines</li><li>Supervises general ledger reconciliations to ensure accuracy and to efficiently resolve discrepancies</li><li>Supervises and prepares journal entries, including tax and allocation entries</li><li>Reviews and prepares foreign currency transaction/translation entries</li><li>Oversees related party transactions, including intercompany, intracompany, investment in subs/JVs and eliminations</li><li>Oversees corporate processes relating to cash transactions, AR, prepaids, fixed assets, EQ, AP, accruals, DTF accounts etc.</li><li>Substantiates and reviews new suppliers/vendors/service providers set up documents</li><li>Substantiates and reviews for accuracy expenditures and expense reports</li><li>Manages and assists with financial audits</li><li>Assists with the preparation of financial analyses, outlooks, and forecasts</li><li>Works with corporate department managers/staff to develop budgets and business plans</li><li>Manages accounting procedures and ensures compliance with internal controls including company policies, GAAP and Sarbanes-Oxley</li><li>Ensures compliance with local, state, and federal budgetary reporting requirements</li><li>Audits workflow to ensure that all accounting transactions are appropriately authorized</li><li>Prepares internal reports and works on special projects as requested</li><li>Assists with hiring, training, and managing staff</li></ul><p>Required Skills and Qualifications</p><ul><li>Bachelor’s Degree in Finance or Accounting, Master’s Degree and CPA preferred</li><li>A minimum of 4 years <span style="color: rgb(8, 7, 7); background-color: none;">senior</span>-level finance or accounting experience, construction industry experience preferred</li><li>Knowledge of finance, accounting, budgeting, and cost control principles</li><li>Knowledge of automated financial and accounting reporting systems</li><li>Strong problem solving and resolution capabilities to maintain efficiency and accuracy</li><li>Working knowledge with foreign currency transactions and translations</li><li>Knowledge of federal, state, and local financial regulations</li><li>Ability to analyze financial data and prepare financial reports, statements, and projections</li><li>Working knowledge of short- and long-term budgeting and forecasting</li><li>Ability to perform with a high level of discretion, professionalism, and integrity</li><li>Ability to effectively train and manage staff</li><li>Ability to manage multiple projects within tight timeframes</li><li>Strong interpersonal and written and verbal communication skills</li><li>Computer proficiency in Microsoft Office suite with advanced Excel skills</li></ul><p>Physical Requirements and Working Conditions</p><ul><li>Works in an office environment</li><li>Frequently sits for long periods of time</li><li>Frequently speaks, reads, writes and uses a computer keyboard</li><li>May require occasional standing, walking, lifting, stooping, or bending</li><li>Occasional travel required – 0% to 5%</li></ul><p>This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.</p><p>The company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law.</p><h1>The company is a leading track and transit system expert in North America for over 100 years, with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success relies on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. The company also offers opportunities to grow your career, develop your skills, and pursue success.</h1>

<h1><strong>Job Title: Assistant Controller</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking an experienced Assistant Controller to support our finance and accounting operations. This role involves overseeing financial statements, internal and external reporting packages, and ensuring compliance with GAAP and Sarbanes-Oxley. The ideal candidate will have strong problem-solving skills, experience in managing staff, and the ability to handle multiple projects efficiently.</p><p><br></p><h2>Responsibilities</h2><ul><li>Oversee corporate and field monthly closing processes and deadlines.</li><li>Supervise general ledger reconciliations to ensure accuracy and resolve discrepancies.</li><li>Supervise and prepare journal entries, including tax and allocation entries.</li><li>Review and prepare foreign currency transaction/translation entries.</li><li>Oversee related party transactions, including intercompany, intracompany, investment in subsidiaries/JVs, and eliminations.</li><li>Manage corporate processes relating to cash transactions, accounts receivable, prepaids, fixed assets, equity, accounts payable, accruals, and deferred tax accounts.</li><li>Substantiate and review new supplier/vendor/service provider setup documents.</li><li>Substantiate and review expenditures and expense reports for accuracy.</li><li>Manage and assist with financial audits.</li><li>Assist with the preparation of financial analyses, outlooks, and forecasts.</li><li>Work with corporate department managers/staff to develop budgets and business plans.</li><li>Ensure compliance with internal controls, company policies, GAAP, and Sarbanes-Oxley.</li><li>Ensure compliance with local, state, and federal budgetary reporting requirements.</li><li>Audit workflow to ensure all accounting transactions are appropriately authorized.</li><li>Assist with hiring, training, and managing staff.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s Degree in Finance or Accounting; Master’s Degree and CPA preferred.</li><li>A minimum of 4 years <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span>-level finance or accounting experience, construction industry experience preferred.</li><li>Knowledge of finance, accounting, budgeting, and cost control principles.</li><li>Knowledge of automated financial and accounting reporting systems.</li><li>Strong problem-solving and resolution capabilities to maintain efficiency and accuracy.</li><li>Working knowledge with foreign currency transactions and translations.</li><li>Knowledge of federal, state, and local financial regulations.</li><li>Ability to analyze financial data and prepare financial reports, statements, and projections.</li><li>Working knowledge of short- and long-term budgeting and forecasting.</li><li>Ability to perform with a high level of discretion, professionalism, and integrity.</li><li>Ability to effectively train and manage staff.</li><li>Ability to manage multiple projects within tight timeframes.</li><li>Strong interpersonal and written and verbal communication skills.</li><li>Computer proficiency in Microsoft Office suite with advanced Excel skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in the construction industry is preferred.</li><li>Experience supporting the Controller and Chief Accounting Officer (CAO) in areas such as corporate reporting, financial planning and analysis, taxation, and budget preparation/forecasting.</li></ul><h2>Work Environment</h2><p>The role is based on-site in an office environment. The position frequently requires sitting for long periods, speaking, reading, writing, and using a computer keyboard. Occasionally, the role may require standing, walking, lifting, stooping, or bending. Travel is minimal, ranging from 0% to 5%.</p>

<h1><strong>Job Title: Assistant Accountant</strong></h1><p><br></p><h2>Job Description</h2><p>This is a full-time, on-site role for an Assistant Accountant located in South Windsor, CT. The Assistant Accountant will be responsible for assisting in the preparation of financial reports, maintaining accounting records, ensuring compliance with financial regulations, and supporting month-end and year-end close processes. Day-to-day tasks include reconciling accounts, preparing journal entries, managing accounts payable/receivable, and monitoring internal controls. The role may also involve analyzing financial data to provide insights and recommendations for improving financial performance.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist in the preparation of financial reports</li><li>Maintain accounting records</li><li>Ensure compliance with financial regulations</li><li>Support month-end and year-end close processes</li><li>Reconcile accounts</li><li>Prepare journal entries</li><li>Manage accounts payable and receivable</li><li>Monitor internal controls</li><li>Analyze financial data to provide insights and recommendations</li></ul><h2>Essential Skills</h2><ul><li>Accounting, Journal Entries, and Account Reconciliation skills</li><li>Knowledge of Financial Reporting and Financial Analysis</li><li>Experience with Accounts Payable/Receivable and General Ledger</li><li>Proficiency in Accounting Software and Microsoft Excel</li><li>Strong analytical and problem-solving skills</li><li>Ability to work independently and collaboratively</li><li>Bachelor’s degree in Accounting, Finance, or related field</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>CPA certification is a plus</li><li>Experience in manufacturing industry or property management industry is a plus</li></ul>

<p><strong>Assistant Controller</strong></p><p><br></p><p>This is a full-time, on-site role for an Assistant Controller located in South Windsor, CT. The Assistant Controller will be responsible for assisting in the preparation of financial reports, maintaining accounting records, ensuring compliance with financial regulations, and supporting month-end and year-end close processes. Day-to-day tasks include reconciling accounts, preparing journal entries, managing accounts payable/receivable, and monitoring internal controls. The role may also involve analyzing financial data to provide insights and recommendations for improving financial performance.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>•	Assist in the preparation of financial reports</p><p>•	Maintain accounting records</p><p>•	Ensure compliance with financial regulations</p><p>•	Support month-end and year-end close processes</p><p>•	Reconcile accounts</p><p>•	Prepare journal entries</p><p>•	Manage accounts payable/receivable</p><p>•	Monitor internal controls</p><p>•	Analyze financial data to provide insights and recommendations</p><p><br></p><p><strong>Qualifications:</strong></p><p>•	Accounting, Journal Entries, and Account Reconciliation skills</p><p>•	Knowledge of Financial Reporting and Financial Analysis</p><p>•	Experience with Accounts Payable/Receivable and General Ledger</p><p>•	Proficiency in Accounting Software and Microsoft Excel</p><p>•	Strong analytical and problem-solving skills</p><p>•	Ability to work independently and collaboratively</p><p>•	Bachelor’s degree in Accounting, Finance, or related field</p><p>•	CPA certification is a plus</p><p>•	Experience in manufacturing industry or property management industry is a plus</p><p><br></p><p>Work Environment: Casual work environment in a blue-collar setting. Looking for a long-term commitment. Plenty of opportunity for growth. The accounting office is in the same building as their warehouse.</p><h1><br></h1>

<h1><strong>Job Title: Assistant Controller</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly motivated Accountant to join our dynamic team. This role involves preparing and maintaining formal procedures, assisting with accounts payable and receivable questions, and conducting credit card and expense report analysis. You will also be responsible for reviewing and working with international subsidiaries on month and year-end processes, reconciling balance sheet accounts, managing schedules for accurate financial reporting, processing weekly payroll, and assisting with various financial reports and projects.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare and maintain formal procedures relative to areas of responsibility.</li><li>Assist the Accounts Payable and Accounts Receivable Manager with questions and credit card/expense report analysis.</li><li>Review and collaborate with international subsidiaries on month and year-end processes.</li><li>Prepare and maintain monthly reconciliations of all balance sheet accounts to subsidiary ledgers for domestic and international subsidiaries.</li><li>Manage and maintain various schedules for specific General Ledger accounts to ensure accurate financial reporting for domestic and international subsidiaries.</li><li>Process weekly payroll and related reports.</li><li>Prepare various miscellaneous reports, analyses, and projects as requested by others through the Controller.</li><li>Conduct bank reconciliations.</li><li>Assist during the annual physical inventory count for verification, reconciliation, and preparation of adjusting entries.</li><li>Support the annual year-end financial review as requested by the Controller and external review team.</li><li>Communicate internationally with suppliers.</li><li>Perform other projects and duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Accounting</li><li>General ledger</li><li>Reconciliation</li><li>Month-end processes</li><li>Financial reporting</li><li>Journal entry</li><li>Accounts payable</li><li>Accounts receivable</li><li>Payroll</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>BA degree preferred with a concentration in Accounting, Business, and/or related field.</li><li>2+ years of accounting experience required.</li><li>Intermediate knowledge of Microsoft products and basic computer programs.</li><li>Ability to sit for extended periods of time.</li><li>Capability to lift up to 35lbs.</li><li>Proficiency in reading, interpreting, and following safety rules and procedures.</li><li>Near visual acuity and accommodation required for computer operation.</li><li>Strong communication skills on current telephone systems.</li></ul><h2>Work Environment</h2><p>This position requires you to work on-site five days a week, from Monday to Friday, 8 am to 5 pm, with a one-hour lunch break. The dress code is business casual. You will be part of a team of three in the accounting department and report directly to the Controller.</p>

<h1 style="font-weight: 700;">Job Title: Assistant Project Manager</h1><br><h2>Job Description</h2><p>We are seeking an Assistant Project Manager to join our team. In this role, you will be responsible for initiating and closing out project paperwork, leading job turnover meetings, and managing submittal processes. You will work closely with the Project Manager to type up purchase orders, proposals, change orders, and billing documents. Additionally, you will handle project document organization, plans management, and obtain necessary permits and utility work orders.</p><br><h2>Responsibilities</h2><ul><li>Initiate and close out project paperwork</li><li>Lead job turnover meetings to transfer all documents from estimating to the Project Manager</li><li>Manage the submittal process</li><li>Type up purchase orders to order materials with direction from the Project Manager</li><li>Save and organize project documents</li><li>Manage project plans</li><li>Type up proposals, change orders, and billing documents with direction from the Project Manager</li><li>Submit RFIs with direction from the Project Manager</li><li>Obtain necessary permits for projects</li><li>Obtain utility work orders for projects</li></ul><h2>Essential Skills</h2><ul><li>1-2 years of experience as an Assistant Project Manager in Construction, HVAC, Plumbing, or Electrical fields</li><li>Proficiency in Microsoft Office</li><li>Strong attention to detail</li><li>Ability to multitask and work with cross-functional teams</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>No certifications or specific education required</li></ul><h2>Work Environment</h2><p>You will report to the General Manager and collaborate with a team of 3-4 other Assistant Project Managers and Project Managers. This is a fully onsite position with working hours from Monday to Friday, 7 AM to 4 PM. The dress code is business casual.</p><br>

Assistant Project Manager

<h1 style="font-weight: 700;">Job Title: Associate Business Analyst</h1><br><h2>Job Description</h2><p>This role supports informed decision-making within the business unit by conducting basic operational analyses under the guidance of a <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Senior</span></span></span> Business Analyst, Business Analyst I, or immediate supervisor. The position involves managing small to medium special projects, conducting quantitative and qualitative research, designing and modifying processes, and developing reports. The candidate will utilize standardized tools and techniques.</p><br><h2>Responsibilities</h2><ul><li>Execute end-of-day recaps, reports, and trade entries into SOX applications.</li><li>Verify positions and monitor daily risk measures, such as Value at Risk.</li><li>Reconcile broker and external statements associated with transactions.</li><li>Provide management with daily profit and loss reports, as well as pricing information.</li><li>Handle electronic funds sources and other clearing transactions.</li><li>Collaborate with the IT team to support trade capture platform development and execution.</li><li>Develop ad-hoc reports using SQL and Power BI.</li><li>Automate Excel-based ad-hoc reports using macros, as needed.</li></ul><h2>Essential Skills</h2><ul><li>Research</li><li>Data analysis</li><li>Finance</li><li>Microsoft Excel</li><li>Power BI</li><li>SQL</li><li>Accounting</li><li>Analysis</li><li>Financial reporting</li><li>Reporting</li><li>Tableau</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>1+ year of experience</li><li>Bachelor&#39;s degree is preferred</li></ul><h2>Work Environment</h2><p>Onsite in Juno Beach.</p><br>

Associate Business Analyst

<h3><strong>Job Title: Director of Benefits</strong></h3><p><strong>About Us:</strong> Join a dynamic team where we prioritize our employees&#39; well-being and professional growth. We are committed to creating a supportive and inclusive work environment that fosters innovation and excellence. As a leading organization in our industry, we offer unparalleled opportunities for career advancement and personal development.</p><p><br></p><p><strong>Position Overview:</strong> We are seeking a highly motivated and experienced Director of Benefits to lead our benefits programs and ensure our employees receive the best possible support. This is a phenomenal opportunity to make a significant impact on our organization and contribute to the overall success of our team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and implement communication strategies to educate employees about our comprehensive benefits programs.</li><li>Collaborate with external vendors, consultants, and advisors to deliver top-notch benefit programs.</li><li>Manage the budget for compensation and benefits programs, ensuring cost-effectiveness and alignment with our financial goals.</li><li>Analyze benefits data to make informed decisions and recommend program enhancements.</li><li>Prepare and present detailed reports on benefits metrics to <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> management and stakeholders.</li><li>Lead the design, implementation, and administration of employee benefits programs, including health, retirement, and wellness initiatives.</li><li>Evaluate and select benefit providers, negotiate contracts, and ensure compliance with applicable laws and regulations.</li><li>Provide expert guidance on benefits communication and education to employees.</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Bachelor&#39;s degree in Human Resources, Business, Finance, or a related field.</li><li>Master&#39;s degree or HR certification preferred.</li><li>Proven experience in compensation, benefits, and total rewards program management, ideally with several years of leadership experience.</li><li>Experience working in the healthcare industry is a plus.</li><li>Proven experience in benefits management, with a strong understanding of benefits programs and regulations.</li><li>Excellent communication and interpersonal skills.</li><li>Strong analytical and problem-solving abilities.</li><li>Ability to manage multiple projects and priorities effectively.</li><li>Experience in budget management and financial analysis.</li></ul><p><strong>How to Apply:</strong> If you are passionate about making a difference and have the skills and experience we are looking for, we would love to hear from you. Please submit your resume using the <strong><em>APPLY NOW</em></strong> link.</p>

Benefits Director

<h1><strong>Benefits Manager | Hybrid in Arlington, VA | 120k - 140k/yr</strong></h1><p><br></p><h2>Job Description</h2><p>Aston Carter&#39;s Clients Human Resources (HR) Department strives to deliver Service Excellence as #oneHR. We work collaboratively to deliver programs and solutions as a caring business partner.  We consult, advise and help managers and employees accomplish their goals, while supporting their individual needs.  We provide the full scope of HR services and employment life cycle support to ensure we attract, retain and develop the best and brightest people to serve our mission.</p><p>We are looking for: A detailed-oriented seasoned benefits professional with a proven track record of effective follow through and time management; a proactive problem solver with strong analytical abilities and a commitment to providing exceptional service to employees; and a strategic thinker collaborating with leadership to ensure benefits offerings align with organizational goals, comply with regulations, and meet the diverse needs of our workforce. If you&#39;re passionate about driving positive change in employee benefits and creating a supportive, efficient benefits experience, we&#39;d love to hear from you.</p><p>Key Responsibilities</p><p>•	Administer employee benefit and wellness programs including retirement, group health, life, and disability plans. </p><p>•	Maintain effective benefit administration processes. Ensure all business processes are designed and administered in compliance with federal, state, and local laws.</p><p>•	Counsel employees regarding benefit programs including retirement planning options, non-routine benefits coverage questions and exceptional needs.</p><p>•	Maintain relationships with benefit vendors.</p><p>•	Participate in benefit surveys to benchmark market competitiveness and assess potential new benefit offerings.</p><p>•	Manage the design and delivery of the overall benefits communication plan. Use various educational methods to encourage plan participants’ understanding and effective leveraging of benefit plan provisions.</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>•	8+ years of progressively more responsibility in benefits administration (group health, pension and 401(k) programs) </p><p>•	5+ years’ experience in plan design, plan compliance related issues. </p><p>•	Experience using HRIS system(s) for benefit enrollment and administration.</p><p>•	Excellent communication skills, orally and in writing, across a diverse range of audiences.</p><p>•	Excellent judgment and strategic planning skills.</p><p>•	Ability to travel to some work events.</p><p>Preferred Qualifications </p><p>•	Workday and ADP Workforce NOW experience preferred.</p><p>•	SPHR/PHR, SHRM SCP-CP, CEBS, or CBP certification preferred.</p><p><br></p>

Benefits Manager

<h1><strong>Are you someone that has a strong understanding of benefits management? Apply today to join a team that is looking for someone like you. </strong></h1><p>The Benefits Program Manager is responsible for functional administration, service delivery, cost management, reporting, and compliance processes for employer-sponsored insurance and retirement benefit programs, enterprise leave of absence programs, and workers compensation claims administration.</p><h2>Responsibilities</h2><ul><li>Manage service delivery and administration of employer-sponsored employee benefit and leave programs for union and non-union employees.</li><li>Provide communication, education, direction, and assistance to employees and program participants to optimize program utilization and ROI.</li><li>Recommend, plan, and direct implementation of benefit and wellness programs and processes.</li><li>Coordinate with Human Resources, Finance, Legal, and Corporate Claims functions to ensure seamless service delivery and program support.</li><li>Manage the administration of Leave of Absence and Worker’s Compensation claims programs.</li><li>Provide support and direction to managers and business unit leadership to coordinate effective processes administration.</li><li>Drive timely notification, documentation, eligibility review, and benefit coordination.</li><li>Conduct regular audits and reviews of processes, documents, tools, and workflows to ensure data quality, process effectiveness, and compliance with program and regulatory requirements.</li><li>Manage coordination with Payroll for benefit and leave transactions affecting employee wages and taxes.</li><li>Support process enhancements and automation to optimize user experience and drive effective use and maintenance of HRIS and other technology tools.</li><li>Deliver consistent, effective, and accurate communication with program participants.</li><li>Produce presentations and program materials including required notices, program-related correspondence, coverage summaries, and enrollment, transaction and claims materials.</li><li>Establish and manage controls and review processes to confirm program compliance with applicable federal, state, and local laws, and internal business controls.</li><li>Manage vendor relationships to ensure quality of service delivery in overall benefit administration and resolve employee issues.</li><li>Conduct reviews of insurance vendors, coverage, and services, renewal and initiation of carrier service contracts, and development of employee and employer cost modeling for each plan year.</li><li>Provide guidance to benefits team members, emphasizing service delivery, communication, subject matter expertise, and strong and accountable administrative practice.</li><li>Support Illness &amp; Injury Prevention Program and associated reporting and posting requirements.</li><li>Manage benefit and employee health and safety-related filings, remittances, recordkeeping, reporting, notice, posting, and testing requirements.</li><li>Track and communicate relevant changes to regulatory requirements, and coordinate necessary process changes to ensure ongoing compliance.</li><li>Promote awareness of plan design elements, requirements, and considerations relating to eligibility and enrollment, including interaction with other programs.</li></ul><h2>Essential Skills</h2><ul><li>Benefits administration</li><li>Benefits management</li><li>Process improvement</li><li>HRIS Systems (UKG preferred)</li><li>Regulatory process understanding</li><li>Human resources</li><li>Project management</li><li>401k</li><li>Open enrollment</li><li>Reporting</li><li>Compliance</li><li>Insurance</li><li>Unions</li><li>Multi-state experience</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in a company with a similar size (2,000 employees, 1.4 billion in revenue)</li><li>Multi-state and union experience</li><li>Bachelor’s degree in Human Resources or equivalent combination of relevant coursework and experience</li><li>Licenses or certifications: CEBS, CBP, PHR, or SPHR/equivalent preferred</li><li>5+ years of directly-related full-cycle benefits experience in a Human Resources department</li><li>Experience administering at least 2 open enrollment cycles</li><li>Related retirement plan administration experience preferred</li><li>Supervisory experience preferred</li><li>Experience working for a benefits insurance broker preferred</li><li>Experience with administration of benefits programs in multiple states preferred</li><li>Administration of benefits programs in multi-employer, union plan environment preferred</li></ul><h2>Work Environment</h2><p>Office environment with flexible start times from 8am to 5pm. Hybrid schedule: 3 days in the office and 2 days working from home.</p>

<h1 style="font-weight: 700;">Job Title: Benefits Specialist</h1><br><h2>Job Description</h2><p>Support employees and ensure smooth administration of US benefit programs. Serve as the go-to person for benefits-related questions. Manage enrollment processes and provide day-to-day administrative support. Communicate employee benefit programs, including health insurance, 401(k) plan, wellness programs, and other company benefits. Play a key role in benefits enrollment and collaborate with payroll in processing deductions. Manage leave and ongoing benefits communication. Engage directly with employees and collaborate with total rewards leaders. Contribute insights for upcoming strategic initiatives.</p><br><h2>Responsibilities</h2><ul><li>Provide administrative support for employee benefit programs, including health insurance, retirement plans, voluntary benefits, and other company-provided benefits while ensuring regulatory compliance with data protection, procedures, and documentation.</li><li>Ensure timely and accurate processing of all benefit enrollments and changes, including new hires, terminations, life event changes, etc. in the HRIS to provide accurate eligibility information to the insurance carriers.</li><li>Perform quality checks of benefits-related data.</li><li>Maintain benefits enrollment spreadsheet and coordinate with the payroll specialist to provide accurate and timely payroll-related data for deductions, adjustments, including any catch-up contributions to ensure payroll is processed accurately.</li><li>Handle invoice processing, premium reconciliations, and discrepancy resolutions.</li><li>Act as an integral contributor and facilitator during the annual open enrollment process.</li><li>Update and maintain accurate benefit plans, premium rates, enrollment events, enrollment dependencies, and benefit providers’ information in HRIS.</li><li>Administer and oversee personal leaves and absences in accordance with policy.</li><li>Periodically review ACA data for accuracy to ensure compliance.</li><li>Coordinate with TPA for COBRA administration.</li><li>Coordinate with TPA for DCFSA, FSA, and HSA administration.</li><li>Coordinate with TPS for statutory leaves.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of benefits experience (5-7 years preferred).</li><li>Strong understanding of employee labor laws.</li><li>Proficiency in benefits administration and benefits management.</li><li>Experience with high volume hourly employees.</li><li>Advanced skills in Microsoft Excel (including VLOOKUP and Pivot Tables).</li><li>Experience with HRIS systems (UKG or ADP).</li><li>Knowledge of COBRA, ADA, FMLA, HIPAA, PPACA.</li><li>Ability to be employee-facing and provide support.</li><li>Creative and passionate about employee well-being.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Degree preferred.</li><li>SHRM certification is a plus.</li><li>Experience in manufacturing is a plus.</li><li>Experience with payroll deductions and payroll processing.</li><li>Knowledge of wellness programs, 401(k), and health insurance.</li><li>Experience with leave management.</li></ul><h2>Work Environment</h2><p>This is an on-site position, working 5 days a week from Monday to Friday, either from 7 AM to 4 PM or 8 AM to 5 PM. The company has around 2,000 employees in Jacksonville. No hybrid work options are available. Some light travel may be required.</p><br>

Benefits Specialist

<h1><strong>Job Title: Bid Coordinator</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a meticulous and proactive Bid Coordinator to join our team. This role involves managing the bid process, coordinating with different trades, and ensuring all deadlines are met. The ideal candidate will have strong administrative skills, attention to detail, and the ability to work effectively with cross-functional teams. This person does not have to have formal bidding experience, but needs to be highly organized. </p><p><br></p><h2>Responsibilities</h2><ul><li>Communicate daily about bidding status.</li><li>Create the intake and startup of new bids</li><li>Forward bid opportunities to other trades and small projects division</li><li>Confirm participation of other trades/small projects in bidding</li><li>Save all bid documents, print drawings, and maintain a shared bid board or calendar.</li><li>Send and receive RFPs, Send formal RFIs, and maintain the bid tab</li><li>Assist with follow-up for, receive, and save vendor quotes</li><li>Ensure bid deadlines are met and hold everyone accountable</li><li>Finalize proposals and convert them to PDF format</li><li>Complete scope sheets and bid forms</li><li>Scan takeoff sets into the estimating folder</li><li>Participate in final bid coordination, including checklist review</li><li>Involve in turnover meetings</li></ul><h2>Essential Skills</h2><ul><li>2+ years of office/administrative experience OR a recent Bachelors Degree </li><li>Proficiency with computers and Microsoft Office products.</li><li>High attention to detail.</li><li>Ability to multitask and work with cross-functional teams (Estimators and Project Managers).</li></ul><h2>Work Environment</h2><p>Office environment. The Bid Coordinator will report directly to the manager and support a team of about 5-6 Estimators and Project Managers. The working hours are Monday to Friday from 7 AM to 4 PM, with a business casual dress code.</p>

Bid Coordinator/admin

<p><strong>Title:</strong> Bilingual Account Executive </p><p><strong>Location:</strong> Brooklyn, NY (This is a field based role)</p><p><strong>Schedule:</strong> Monday - Friday, 9am - 5pm</p><p><strong>Languages:</strong> <span style="color: rgb(68, 68, 68);">English &amp; Spanish or an additional 2nd language</span></p><p><br></p><p><br></p><p style="text-align: center;"><strong><em>Join a brand-new delivery program launching in your area! As a key player in this initiative, you&#39;ll recruit local businesses to become delivery partners. You&#39;ll collaborate with a Field Manager and other local contractors to visit prospective businesses, pitch the program, qualify them, guide them through the application process, drive referrals through community organizations, and coordinate recruitment events. This role involves travel through NYC and offers the chance to earn commission (up to $350 per partner converted).</em></strong></p><p><br></p><p><strong>Job Description:</strong></p><ul><li><strong>Engage with Prospective Businesses:</strong> Visit businesses door-to-door in targeted towns (up to two hours driving distance).</li><li><strong>Pitch the Program</strong>: Present and pitch the new delivery opportunity to generate interest and applications.</li><li><strong>Qualify and Guide:</strong> Qualify prospective businesses and guide them through the application and vetting process.</li><li><strong>Manage Leads:</strong> Track lead activity and manage the pipeline in Salesforce.</li><li><strong>Host Recruitment Events</strong>: Support the Field Manager in planning and hosting community recruitment events (e.g., lunch and learns, townhall meetings, coffee chats).</li><li><strong>Collaborate with Influencers:</strong> Partner with local influencers such as chambers of commerce and economic development associations.</li><li><strong>Data Management:</strong> Import Excel spreadsheets into Salesforce weekly.</li></ul><p><strong>Skills:</strong></p><ul><li>Outside Sales, Salesforce, Field Sales, B2B, Bilingual Sales, Sales Management, Sales Support</li></ul><p><strong>Additional Skills &amp; Qualifications:</strong></p><ul><li>1-2 years in outside sales</li><li>Bilingual in English &amp; Spanish or an additional 2nd language</li><li>Exceptional customer service and communication skills</li><li>Prior experience using Salesforce or a CRM platform for leads &amp; metric tracking</li><li>Prior experience in sales and/or negotiation with customers is a plus</li><li>Professionalism, enthusiasm for teamwork, and a high sense of urgency</li><li>Attention to detail and problem-solving skills for field applicants</li><li>Tech-savvy (experience with multiple systems and technology)</li><li>Ability to travel around NYC daily</li></ul>

Bilingual Account Executive

<p><strong>Title:</strong> Bilingual Account Executive </p><p><strong>Location:</strong> Bronx, NY (This is a field based role)</p><p><strong>Schedule:</strong> Monday - Friday, 9am - 5pm</p><p><strong>Languages:</strong> <span style="color: rgb(68, 68, 68);">English &amp; Spanish or an additional 2nd language</span></p><p><br></p><p><br></p><p style="text-align: center;"><strong><em>Join a brand-new delivery program launching in your area! As a key player in this initiative, you&#39;ll recruit local businesses to become delivery partners. You&#39;ll collaborate with a Field Manager and other local contractors to visit prospective businesses, pitch the program, qualify them, guide them through the application process, drive referrals through community organizations, and coordinate recruitment events. This role involves travel through NYC and offers the chance to earn commission (up to $350 per partner converted).</em></strong></p><p><br></p><p><strong>Job Description:</strong></p><ul><li><strong>Engage with Prospective Businesses:</strong> Visit businesses door-to-door in targeted towns (up to two hours driving distance).</li><li><strong>Pitch the Program</strong>: Present and pitch the new delivery opportunity to generate interest and applications.</li><li><strong>Qualify and Guide:</strong> Qualify prospective businesses and guide them through the application and vetting process.</li><li><strong>Manage Leads:</strong> Track lead activity and manage the pipeline in Salesforce.</li><li><strong>Host Recruitment Events</strong>: Support the Field Manager in planning and hosting community recruitment events (e.g., lunch and learns, townhall meetings, coffee chats).</li><li><strong>Collaborate with Influencers:</strong> Partner with local influencers such as chambers of commerce and economic development associations.</li><li><strong>Data Management:</strong> Import Excel spreadsheets into Salesforce weekly.</li></ul><p><strong>Skills:</strong></p><ul><li>Outside Sales, Salesforce, Field Sales, B2B, Bilingual Sales, Sales Management, Sales Support</li></ul><p><strong>Additional Skills &amp; Qualifications:</strong></p><ul><li>1-2 years in outside sales</li><li>Bilingual in English &amp; Spanish or an additional 2nd language</li><li>Exceptional customer service and communication skills</li><li>Prior experience using Salesforce or a CRM platform for leads &amp; metric tracking</li><li>Prior experience in sales and/or negotiation with customers is a plus</li><li>Professionalism, enthusiasm for teamwork, and a high sense of urgency</li><li>Attention to detail and problem-solving skills for field applicants</li><li>Tech-savvy (experience with multiple systems and technology)</li><li>Ability to travel around NYC daily</li></ul>

<h1><strong>Job Title: Account Development Executive</strong></h1><p><strong><em>Location: Los Angeles, CA </em></strong></p><p><br></p><p><strong><em>Languages Preferred: Korean, Armenian, Hebrew or Spanish </em></strong></p><p><br></p><h2>Job Description</h2><p>Great opportunity to work with a brand-new delivery program launching in the area. In this position, you will be responsible for recruiting local businesses to join this new delivery partner program. You will work alongside a Field Manager and other local contractors to visit prospective businesses, pitch the program opportunity, qualify the business, guide the business through the application process, drive referrals through community organizations, and coordinate and execute recruitment events. This role requires travel (up to two hour driving distance) and has the opportunity to earn commission (up to $200 per partner converted).</p><p><br></p><h2>Responsibilities</h2><ul><li>Visit prospective businesses door to door in targeted towns (up to 2 hour driving distance)</li><li>Present and pitch the new program opportunity to prospective businesses and generate interest to apply</li><li>Qualify the prospective businesses and guide them through the application process and manage the pipeline in Salesforce</li><li>Support the Field Manager to plan and host recruitment events in the community (e.g., lunch and learns, townhall meetings)</li><li>Collaborate with the Field Manager to work with local influencers such as chambers of commerce and economic development associations</li><li>Import excel spreadsheets into Salesforce on a weekly basis</li></ul><h2>Essential Skills</h2><ul><li>1-2 years in sales and/or customer service experiences</li><li>Outside/Field Sales experience required</li><li>Proficiency in Salesforce</li><li>Account management</li><li>Customer service</li><li>Sales skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bilingual is highly preferred (Armenian, Hebrew)</li><li>Exceptional customer service and communication skills</li><li>Professionalism, enthusiasm to work with others, and high sense of urgency</li><li>Attention to detail and ability to solve problems for applicants in the field</li><li>Tech savvy (experience working with multiple systems and technology)</li><li>Ability to travel up to 4 hours round trip distance daily</li></ul><h2>Work Environment</h2><p>In the field 4-5 days a week. This role involves travel up to two-hour driving distance. The position offers uncapped commission with average annual commission ranging from $12,000 to $20,000, with potential to exceed well over based on performance.</p>

<p><strong>Title:</strong> Bilingual Account Executive </p><p><strong>Location:</strong> Brooklyn or Bronx, NY (This is a field based role)</p><p><strong>Schedule:</strong> Monday - Friday, 9am - 5pm</p><p><strong>Languages:</strong> <span style="color: rgb(68, 68, 68);">English &amp; Spanish or an additional 2nd language</span></p><p><br></p><p><br></p><p style="text-align: center;"><strong><em>Join a brand-new delivery program launching in your area! As a key player in this initiative, you&#39;ll recruit local businesses to become delivery partners. You&#39;ll collaborate with a Field Manager and other local contractors to visit prospective businesses, pitch the program, qualify them, guide them through the application process, drive referrals through community organizations, and coordinate recruitment events. This role involves travel through NYC and offers the chance to earn commission (up to $350 per partner converted).</em></strong></p><p><br></p><p><strong>Job Description:</strong></p><ul><li><strong>Engage with Prospective Businesses:</strong> Visit businesses door-to-door in targeted towns (up to two hours driving distance).</li><li><strong>Pitch the Program</strong>: Present and pitch the new delivery opportunity to generate interest and applications.</li><li><strong>Qualify and Guide:</strong> Qualify prospective businesses and guide them through the application and vetting process.</li><li><strong>Manage Leads:</strong> Track lead activity and manage the pipeline in Salesforce.</li><li><strong>Host Recruitment Events</strong>: Support the Field Manager in planning and hosting community recruitment events (e.g., lunch and learns, townhall meetings, coffee chats).</li><li><strong>Collaborate with Influencers:</strong> Partner with local influencers such as chambers of commerce and economic development associations.</li><li><strong>Data Management:</strong> Import Excel spreadsheets into Salesforce weekly.</li></ul><p><strong>Skills:</strong></p><ul><li>Outside Sales, Salesforce, Field Sales, B2B, Bilingual Sales, Sales Management, Sales Support</li></ul><p><strong>Additional Skills &amp; Qualifications:</strong></p><ul><li>1-2 years in outside sales</li><li>Bilingual in English &amp; Spanish or an additional 2nd language</li><li>Exceptional customer service and communication skills</li><li>Prior experience using Salesforce or a CRM platform for leads &amp; metric tracking</li><li>Prior experience in sales and/or negotiation with customers is a plus</li><li>Professionalism, enthusiasm for teamwork, and a high sense of urgency</li><li>Attention to detail and problem-solving skills for field applicants</li><li>Tech-savvy (experience with multiple systems and technology)</li><li>Ability to travel around NYC daily</li></ul>

<h1 style="text-align: center;"><strong>CURRENTLY Hiring a Buyer for a Food Service Distributor located in the Bronx!</strong></h1><p style="text-align: center;"><em>We are seeking a dedicated and detail-oriented Buyer to manage the day-to-day purchasing of frozen and refrigerated products. This role involves closely monitoring stock levels, meeting with brokers and manufacturer representatives, and ensuring accurate pricing and timely deliveries. The ideal candidate will have experience in purchasing within the Food &amp; Beverage industry, </em><strong><em>with a preference for grocery and/or food-warehouse experience </em></strong></p><p style="text-align: center;"><br></p><p><strong><u>Top Skills</u></strong><u>- </u><strong><u>Prior Purchasing Experience </u></strong></p><ul><li>Experience within Distribution/Warehouse setting with Food &amp; Beverage</li><li>&quot;Center of the Plate&quot; buying experience (Meat, Poultry, and Seafood)</li><li>Experience working with brokers, manufacturer reps, and managing supplier relationships</li><li>Knowledge of pricing strategies and performing price comparisons for market-sensitive items</li></ul><p><strong><em><u>Please email mewald@actalentservices. com directly with your resume for IMMEDIATE consideration!</u></em></strong></p><p><br></p><h2>Job Responsibilities:</h2><ul><li>Purchasing of frozen and refrigerated products.</li><li>Experience with meat, poultry, and/or seafood</li><li>Early morning review of out-of-stock list.</li><li>Create and delete codes for new and discontinued products.</li><li>Meet with brokers and manufacturer representatives.</li><li>Track market prices &amp; conduct price comparisons.</li><li>Review invoices to ensure correct pricing.</li><li>Follow up on short or late deliveries.</li><li>Conduct on-site visits to review buying procedures and alert to market conditions weekly.</li><li>Establish pricing on all market-sensitive items.</li><li>Review Cost Audit report and make necessary corrections.</li><li>Review slow movement reports and arrange to promote products.</li></ul><h2>Skills &amp; Requirements:</h2><ul><li>1+ years of purchasing experience</li><li>Experience in the Food &amp; Beverage industry (preferably in grocery)</li><li>Proficiency in purchase order systems</li><li>Strong negotiation skills</li><li>Proficient in Microsoft Excel</li><li>Fluency in Spanish (highly preferred)</li></ul><h2>Pay and Benefits</h2><p>The pay range for this position is $25.00 - $35.00/hr. <strong>*Willing to increase dependent on experience*</strong></p><p><br></p><p>Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:</p><p><br></p><p>• Medical, dental &amp; vision</p><p>• Critical Illness, Accident, and Hospital</p><p>• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available</p><p>• Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents)</p><p>• Short and long-term disability</p><p>• Health Spending Account (HSA)</p><p>• Transportation benefits</p><p>• Employee Assistance Program</p><p>• Time Off/Leave (PTO, Vacation or Sick Leave)</p><p><br></p><h2>Workplace Type-This is a fully onsite position in Bronx,NY.</h2>

Bilingual Buyer

<p><strong>Now Hiring for a Bilingual Front Desk Receptionist!! Must be fluent in Spanish to be qualified!! </strong></p><p><br></p><p><strong>Description</strong></p><p>You will be at the front desk for most of the day. You will help keep the office clean, help with mail intake and outtake, work with vendors, answer five to ten calls a day, talk with members and new guests.</p><p><br></p><p><strong>Qualifications</strong></p><p><span style="">Must be fluent in Spanish</span></p><p><span style="">Admin experience is preferred but not a must have</span></p><p><br></p><p><strong style="color: rgb(68, 68, 68);">Pay</strong></p><p><span style="color: rgb(68, 68, 68);">$22-$25/hr (based off experience) </span></p>

Bilingual Front Desk Receptionist

<h1 style="font-weight: 700;">Job Title: Billing &amp; Project Accounting Specialist</h1><br><h2>Job Description</h2><p>The Billing &amp; Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management &amp; Quality Guidelines, and the Revenue Decision Making Matrix. This role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software, prepares invoices using various software packages, interfaces with technical, administrative, and professional personnel, and analyzes information pertinent to client invoicing. Additionally, the specialist is responsible for compiling the invoice packet to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.</p><br><h2>Responsibilities</h2><ul><li>Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.</li><li>Review project set-up documents for accuracy and verify the data reflects the contract terms and authorizations, and complies with the Project Management &amp; Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.</li><li>Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.</li><li>Process subconsultant invoices through BST Accounting System and release payments.</li><li>Produce monthly Pre-bills &amp; Final invoice packets for clients.</li><li>Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.</li><li>Archive invoices and client contract documentation.</li><li>Analyze and research Work-in-Process and Project Analysis.</li><li>Understand and perform Project Closeout Analysis.</li><li>Provide internal and external audit liaison assistance.</li></ul><h2>Essential Skills</h2><ul><li>Billing experience within an engineering or architectural firm.</li><li>Working with project managers to track deadlines and milestones.</li><li>Proficient with change orders.</li><li>Advanced Excel skills including Pivot tables, Vlookups, Sumif&#39;s, and Index Match.</li><li>Proficient within BST or Deltek.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate or Bachelor&#39;s Degree in accounting, finance, or a business-related field.</li><li>3+ years of project billing experience.</li><li>3+ years of experience creating invoices with an understanding of A/P and A/R perspectives.</li><li>3+ years of change orders experience.</li><li>3+ years of experience working with project managers to track deadlines and milestones.</li><li>Experience working within an engineering or architectural company with revenue over $300 million.</li></ul><h2>Work Environment</h2><p>This role operates within the construction, architectural, and engineering industry with a company that has a revenue of $375.1 million. The work involves using software such as BST and Deltek. The corporate campus includes a centralized billing department located in the back of the parking lot, with about 44 employees in the billing department. The role offers a flexible schedule, allowing employees to start between 7am and 8:30am after the training period, as long as the required hours are completed. Additionally, this position is fully remote.</p><br>

Billing & Project Accounting Specialist

<h1><strong>Job Title: Billing &amp; Project Accounting Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>The Billing &amp; Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management &amp; Quality Guidelines, and the Revenue Decision Making Matrix. This role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software, prepares invoices using various software packages, interfaces with technical, administrative, and professional personnel, and analyzes information pertinent to client invoicing. Additionally, the specialist is responsible for compiling the invoice packet to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.</p><p><br></p><h2>Responsibilities</h2><ul><li>Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.</li><li>Review project set-up documents for accuracy and verify the data reflects the contract terms and authorizations, and complies with the Project Management &amp; Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.</li><li>Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.</li><li>Process subconsultant invoices through BST Accounting System and release payments.</li><li>Produce monthly Pre-bills &amp; Final invoice packets for clients.</li><li>Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.</li><li>Archive invoices and client contract documentation.</li><li>Analyze and research Work-in-Process and Project Analysis.</li><li>Understand and perform Project Closeout Analysis.</li><li>Provide internal and external audit liaison assistance.</li></ul><h2>Essential Skills</h2><ul><li>Billing experience within an engineering or architectural firm.</li><li>Working with project managers to track deadlines and milestones.</li><li>Proficient with change orders.</li><li>Advanced Excel skills including Pivot tables, Vlookups, Sumif&#39;s, and Index Match.</li><li>Proficient within BST or Deltek.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate or Bachelor&#39;s Degree in accounting, finance, or a business-related field.</li><li>3+ years of project billing experience.</li><li>3+ years of experience creating invoices with an understanding of A/P and A/R perspectives.</li><li>3+ years of change orders experience.</li><li>3+ years of experience working with project managers to track deadlines and milestones.</li><li>Experience working within an engineering or architectural company with revenue over $300 million.</li></ul><h2><br></h2>

<h1><strong>Job Title: Billing &amp; Project Accounting Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>The Billing &amp; Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management &amp; Quality Guidelines, and the Revenue Decision Making Matrix. This role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software, prepares invoices using various software packages, interfaces with technical, administrative, and professional personnel, and analyzes information pertinent to client invoicing. Additionally, the specialist is responsible for compiling the invoice packet to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.</p><p><br></p><h2>Responsibilities</h2><ul><li>Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.</li><li>Review project set-up documents for accuracy and verify the data reflects the contract terms and authorizations, and complies with the Project Management &amp; Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.</li><li>Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.</li><li>Process subconsultant invoices through BST Accounting System and release payments.</li><li>Produce monthly Pre-bills &amp; Final invoice packets for clients.</li><li>Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.</li><li>Archive invoices and client contract documentation.</li><li>Analyze and research Work-in-Process and Project Analysis.</li><li>Understand and perform Project Closeout Analysis.</li><li>Provide internal and external audit liaison assistance.</li></ul><h2>Essential Skills</h2><ul><li>Billing experience within an engineering or architectural firm.</li><li>Working with project managers to track deadlines and milestones.</li><li>Proficient with change orders.</li><li>Advanced Excel skills including Pivot tables, Vlookups, Sumif&#39;s, and Index Match.</li><li>Proficient within BST or Deltek.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Associate or Bachelor&#39;s Degree in accounting, finance, or a business-related field.</li><li>3+ years of project billing experience.</li><li>3+ years of experience creating invoices with an understanding of A/P and A/R perspectives.</li><li>3+ years of change orders experience.</li><li>3+ years of experience working with project managers to track deadlines and milestones.</li><li>Experience working within an engineering or architectural company with revenue over $300 million.</li></ul>

<h1 style="font-weight: 700;">Job Title: Billing Analyst</h1><br><h2>Job Description</h2><p>Responsible for managing a billing portfolio of 30-50 million dollars. Handle the execution of billing processes and ensure the timely and accurate processing of invoices and credit memos. Review and analyze portfolios to identify any discrepancies, process rejections, and prepare financial reports. Resolve all billing issues and manage weekly reconciliations.</p><br><h2>Responsibilities</h2><ul><li>Manage a billing portfolio of 30-50 million dollars.</li><li>Handle the execution of billing processes ensuring timely and accurate processing of invoices and credit memos.</li><li>Review and analyze portfolio to identify discrepancies and process rejections.</li><li>Prepare financial reports.</li><li>Resolve billing issues promptly.</li><li>Conduct weekly reconciliations.</li></ul><h2>Essential Skills</h2><ul><li>Accounts receivable</li><li>Accounting</li><li>Billing</li><li>Reconciliation</li><li>Credit memos</li><li>Experience with SAP</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High School Diploma/GED required, Associate&#39;s degree preferred.</li><li>At least 1 year of accounts receivable experience.</li><li>At least 1 year of billing experience.</li><li>Experience with mid to large ERP systems required, SAP preferred.</li><li>Familiarity with Excel (pivot tables, VLOOKUP).</li></ul><h2>Work Environment</h2><p>Corporate headquarters work environment. Collaborative team that focuses on staff growth and development, offering opportunities for internal promotion or cross-functional movement. This is an in-office position with the potential to work one day from home after the training period, based on performance. Great opportunity to join a leading manufacturing company in the Tampa Bay area.</p><br>

Billing Analyst

<h1><strong>Billing and B2B Collections Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Billing Specialist to manage invoice processing, payment processing, customer communication, and cash application. The ideal candidate will have experience in high-volume B2B collections and be skilled in handling various accounting tasks to ensure accuracy and efficiency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Generate and send customer invoices based on sales orders and delivery confirmations.</li><li>Ensure proper coding of GL accounts and cost centers.</li><li>Verify invoice accuracy, including pricing, taxes, and terms.</li><li>Record incoming payments (checks, ACH, wire transfers, and credit card payments).</li><li>Apply payments accurately to customer accounts and invoices.</li><li>Investigate and resolve unapplied cash or payment discrepancies.</li><li>Respond to customer inquiries regarding invoices and account balances.</li><li>Provide statements and payment confirmations upon request.</li><li>Follow up on overdue payments and send reminders or collection notices.</li><li>Process daily cash deposits and update accounting systems.</li><li>Verify accuracy and completeness of payment data.</li><li>Maintain organized records of invoices, receipts, and customer communications.</li><li>Archive older records securely according to retention policies.</li><li>Generate and review AR aging reports.</li><li>Identify overdue invoices and prioritize follow-ups.</li><li>Document follow-up actions and escalate issues as needed.</li><li>Reconcile customer accounts and investigate discrepancies.</li><li>Validate unapplied payments or credit balances.</li><li>Coordinate with sales teams to resolve pricing or discount discrepancies.</li><li>Assess new customer credit applications and check credit worthiness.</li><li>Review credit limits and recommend adjustments based on payment history.</li><li>Document credit approvals and terms.</li><li>Develop and execute collection strategies for past-due accounts.</li><li>Send final demand letters or notices and coordinate with external collection agencies as necessary.</li><li>Update customer profiles and contact details in ERP systems.</li><li>Record adjustments, write-offs, and credit memos as required.</li><li>Reconcile AR sub-ledger with the general ledger during month-end close process.</li><li>Review unapplied payments and resolve outstanding items.</li><li>Post accruals and intercompany adjustments.</li><li>Generate month-end AR reports for management.</li><li>Prepare supporting schedules and documentation for audits.</li><li>Ensure compliance with SOX controls and accounting policies.</li><li>Analyze DSO (Days Sales Outstanding) and payment trends.</li><li>Highlight potential issues affecting cash flow and recommend process improvements based on data trends.</li><li>Perform quarterly reviews of customer credit limits and analyze high-risk accounts.</li><li>Provide documentation and reconciliation reports for external audits.</li><li>Assist in preparing year-end accruals and adjustments.</li><li>Archive older records as per retention policies.</li><li>Assess and implement improvements for invoicing, collections, and cash application processes.</li><li>Review automation tools to enhance efficiency.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of high-volume B2B collection experience</li><li>Customer support experience (phone calls, emails)</li><li>Proficiency in posting cash, reading invoices, and understanding aging reports</li><li>Intermediate Excel skills (including VLOOKUP and PivotTables)</li><li>Strong customer service skills</li><li>Experience in cash application</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>No degree required; years of experience will qualify</li><li>Strong customer support skills in calling to collect and following up on researching discrepancies</li></ul><h2>Work Environment</h2><p>Work hours are Monday to Friday, 9 AM to 5 PM, with some flexibility. The role is the sole collector for the US team and will work closely with the team in the Netherlands. The position reports to the designated supervisor. Maintaining strict confidentiality with customer and financial data is crucial. Compliance with GAAP, SOX, and company-specific policies must be continuously monitored.</p><p><br></p><p><strong><em>Contact Me:</em></strong></p><p><strong>Kaitland Clawson</strong></p><p><strong>View my availability here:</strong></p><p>https://www.linkedin.com/in/kaitland-clawson-552605154/</p><h2>Book an appointment</h2><p><br></p>

Billing And B2B Collections Specialist

<h1><strong>Billing Coordinator needed to support an insurance company. </strong></h1><p><br></p><h2>Job Description</h2><p>Manage a block of multiple policies and accounts from a premium accounting and billing perspective. Ensure accuracy of premium payments, conduct premium payment audits, communicate policy financial status, manage past due accounts, resolve billing discrepancies, and provide client support for billing and premium issues.</p><p><br></p><h2>Responsibilities</h2><ul><li>Work to ensure accuracy of premium payments and application.</li><li>Conduct premium payment audits to help clients identify incorrect or missing payments.</li><li>Communicate policy financial status to internal and external partners.</li><li>Manage past due accounts, billing discrepancies, and error templates for assigned block, including lapsing, payment collections, and member detachment.</li><li>Collaborate with internal departments such as client services and underwriting to resolve premium or billing challenges.</li><li>Partner with client finance to resolve billing vs. remittance challenges and past due invoices.</li><li>Manage suspense accounts, unapplied premiums, and reconciliation for assigned block.</li><li>Develop and maintain positive relationships with internal and external clients.</li><li>Provide ongoing client support for billing/premium issues to ensure proper member transitions to direct billing.</li><li>Provide necessary premium reports for account servicing.</li><li>Handle Salesforce items to resolution for in-force customers.</li><li>Partner with relevant areas on account reviews and audits to address broker or client concerns and develop action plans.</li><li>Perform other duties as assigned.</li></ul><h2>Qualifications</h2><ul><li>Experience with group insurance premium/billing.</li><li>2-3 years of group benefits insurance industry experience preferred.</li><li>Associate degree or 4-year college degree or equivalency strongly preferred; equivalent work experience may substitute.</li></ul><h2><br></h2>

Billing Coordinator (Insurance Industry Needed)

<h1><strong>Job Title: Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>The Billing Specialist will provide administrative and clerical support by billing all transactions required, specifically creating invoices and issuing them to our clients. This role requires data entry, certifying the accuracy of invoices, issuing billing adjustments, processing past due invoices, and interfacing with customer service on customer inquiries according to established policies and procedures in an efficient, timely, and accurate manner. This position is located in the Indianapolis, IN area.</p><p><br></p><h2>Responsibilities</h2><ul><li>Process all billing transactions using the company portals.</li><li>Produce billing reminders and communicate with customers.</li><li>Communicate with the accounting department to address billing adjustments.</li><li>Assist in resolving collections by coordinating contact with the collections department.</li><li>Protect the organization’s value by keeping information confidential.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of prior billing specialist experience.</li><li>Intermediate Excel experience with VLOOKUP&#39;s and Pivot Tables (within the last 2 years).</li><li>Experience handling 200+ daily invoices in the most recent position.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Knowledge of basic accounting principles.</li><li>Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.</li><li>High degree of accuracy, attention to detail, and confidentiality.</li><li>Excellent data entry skills.</li><li>Effective organizational, communication, and time management skills.</li><li>Ability to work independently or as a team member.</li><li>Excellent customer service.</li><li>Experience with Excel pivot tables, SAGE, Power BI, SAP, and compliance management.</li></ul><h2>Work Environment</h2><p>This will be a hybrid position. Monday and Friday are remote days. Tuesday - Thursday are in-office days. This individual has a chance to join a growing accounting team.</p>

Billing Specialist

<h1 style="text-align: center;"><strong>Hiring: Billing Specialist</strong></h1><p style="text-align: center;">Must have: Deltek vision experience</p><h2>Job Description</h2><p>We are seeking a Billing Specialist with over 3 years of experience, preferably with Deltek Vision experience. The ideal candidate will come from an architecture or engineering firm. You will be responsible for preparing lump-sum/bill-by-phase and hourly billing, working directly with Project Managers to ensure accurate billing, and collaborating with clients to upload invoices into third-party portal systems.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare lump-sum, bill-by-phase, and hourly billing.</li><li>Work directly with Project Managers to ensure accurate billing.</li><li>Collaborate with clients to upload invoices into third-party portal systems.</li><li>Run reports in Deltek Vision for Clients and Project Managers, including profitability reports and labor details.</li><li>Handle accounts receivable and collection processes.</li><li>Manage accounts payable as needed.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of billing experience.</li><li>Proficiency with Deltek Vision software.</li><li>Experience in architecture or engineering firms.</li><li>Strong invoicing and billing skills.</li><li>Ability to run detailed reports.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with accounts receivable and collections.</li><li>Knowledge of accounts payable processes.</li></ul><h2>Work Environment</h2><p>This position is 100% onsite, with a staff of over 210 employees across three locations (NYC/LI, Boston, Orlando). The company operates multiple studios including Commercial, Workplace, Retail, Banking, and Healthcare. The work attire is business casual. The company is known for its strong culture, prioritizing diversity and inclusion, and hosting various social events such as parties, town halls, and sponsored outings.</p>

<h1><strong>Job Title: Billing Analyst</strong></h1><p><br></p><p><strong>Billing Specialist/Analyst-</strong></p><p>Seeking a detail-oriented and organized Billing Specialist to join an amazing team in the Tampa area. This position is with a leasing manufacturer within a growing team and organization. The organization believes in growing and developing its members to allow them to reach new levels.</p><p><br></p><p><strong>Responsibilities-</strong></p><p><br></p><ul><li>Provide management for a large billing portfolio.</li><li>Perform billing processes and ensure timely processing of invoices and credit memos.</li><li>Review and analyze the billing portfolio to identify and resolve discrepancies and process any rejections.</li><li>Prepare and review financial and billing reports.</li><li>Research and resolve any billing issues.</li><li>Complete weekly reconciliations.</li></ul><p><br></p><p><strong>Qualifications-</strong></p><ul><li>1+ year of AR/ Billin experience</li><li>Mid to large-sized ERP software experience</li><li>Familiar with Excel (pivot tables/ v look ups)</li></ul><h2>Work Environment</h2><p>Corporate headquarters work environment. A collaborative team that focuses on staff growth and development, offering opportunities for internal promotion or cross-functional movement. This is an in-office position with the potential to work one day from home after the training period, based on performance. Great opportunity to join a leading manufacturing company in the Tampa Bay area.</p>

<h1 style="text-align: center;"><strong>Hiring: Billing Specialist</strong></h1><p style="text-align: center;">Must have: Deltek vision experience</p><h2>Job Description</h2><p>We are seeking a Billing Specialist with over 3 years of experience, preferably with Deltek Vision experience. The ideal candidate will come from an architecture or engineering firm <span style="color: rgb(8, 7, 7); background-color: none;">background</span>. You will be responsible for preparing lump-sum/bill-by-phase and hourly billing, working directly with Project Managers to ensure accurate billing, and collaborating with clients to upload invoices into third-party portal systems.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare lump-sum, bill-by-phase, and hourly billing.</li><li>Work directly with Project Managers to ensure accurate billing.</li><li>Collaborate with clients to upload invoices into third-party portal systems.</li><li>Run reports in Deltek Vision for Clients and Project Managers, including profitability reports and labor details.</li><li>Handle accounts receivable and collection processes.</li><li>Manage accounts payable as needed.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of billing experience.</li><li>Proficiency with Deltek Vision software.</li><li>Experience in architecture or engineering firms.</li><li>Strong invoicing and billing skills.</li><li>Ability to run detailed reports.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with accounts receivable and collections.</li><li>Knowledge of accounts payable processes.</li></ul><h2>Work Environment</h2><p>This position is 100% onsite, with a staff of over 210 employees across three locations (NYC/LI, Boston, Orlando). The company operates multiple studios including Commercial, Workplace, Retail, Banking, and Healthcare. The work attire is business casual. The company is known for its strong culture, prioritizing diversity and inclusion, and hosting various social events such as parties, town halls, and sponsored outings.</p>

<h1 style="text-align: center;"><strong>Hiring: Billing Specialist</strong></h1><p style="text-align: center;">Must have: Deltek vision experience</p><h2>Job Description</h2><p>We are seeking a Billing Specialist with over 3 years of experience, preferably with Deltek Vision experience. The ideal candidate will come from an architecture or engineering firm <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">background</span></span>. You will be responsible for preparing lump-sum/bill-by-phase and hourly billing, working directly with Project Managers to ensure accurate billing, and collaborating with clients to upload invoices into third-party portal systems.</p><p><br></p><h2>Responsibilities</h2><ul><li>Prepare lump-sum, bill-by-phase, and hourly billing.</li><li>Work directly with Project Managers to ensure accurate billing.</li><li>Collaborate with clients to upload invoices into third-party portal systems.</li><li>Run reports in Deltek Vision for Clients and Project Managers, including profitability reports and labor details.</li><li>Handle accounts receivable and collection processes.</li><li>Manage accounts payable as needed.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of billing experience.</li><li>Proficiency with Deltek Vision software.</li><li>Experience in architecture or engineering firms.</li><li>Strong invoicing and billing skills.</li><li>Ability to run detailed reports.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with accounts receivable and collections.</li><li>Knowledge of accounts payable processes.</li></ul><h2>Work Environment</h2><p>This position is 100% onsite, with a staff of over 210 employees across three locations (NYC/LI, Boston, Orlando). The company operates multiple studios including Commercial, Workplace, Retail, Banking, and Healthcare. The work attire is business casual. The company is known for its strong culture, prioritizing diversity and inclusion, and hosting various social events such as parties, town halls, and sponsored outings.</p>

<h1 style="text-align: center;"><strong>Billing Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>This is a full-time, on-site role for a Construction Project Administrator in the Omaha Metropolitan Area. The Construction Project Administrator will be responsible for coordinating and managing project billing, documentation, communicating with stakeholders, assisting in project planning and scheduling, and ensuring project compliance with regulations and standards.</p><p><br></p><h2>Responsibilities</h2><ul><li>Coordinate and manage project billing and invoicing.</li><li>Process invoices accurately and in a timely manner.</li><li>Handle data entry for accounts payable and accounts receivable.</li><li>Maintain project documentation and ensure compliance with regulations and standards.</li><li>Assist in project planning and scheduling.</li><li>Communicate effectively with stakeholders and team members.</li></ul><h2>Essential Skills</h2><ul><li>Billing management</li><li>Invoicing</li><li>Invoice processing</li><li>Data entry</li><li>Accounts payable</li><li>Accounts receivable</li><li>5+ years of experience</li><li>Experience in construction project administration</li><li>Proficiency in Microsoft Excel</li><li>Strong communication and interpersonal skills</li><li>Attention to detail</li><li>Organizational skills</li><li>Ability to work effectively in a team environment</li></ul><h2>Skills &amp; Qualifications</h2><ul><li>Experience with Acumatica software is a plus, but not required</li><li>Construction experience is advantageous</li><li>Basic knowledge of Microsoft Excel</li><li>Long-term mindset</li></ul><h2>Work Environment</h2><p>This position is on-site with a team of 12 people in the office and a team of 7 in accounts payable/receivable, payroll, and billing. The company is family-owned and offers a supportive work environment. Benefits include paid full healthcare for the family, a 5% 401k match, 6 holidays, and accrued paid time off starting at 40 hours in the first year and increasing thereafter. The role does not have a high potential for title growth, but offers competitive pay raises and bonuses.</p>

<p>Job Summary: We are seeking a meticulous and organized Billing Specialist to join our finance team. The Billing Specialist will be responsible for managing and processing invoices, ensuring accurate billing, and maintaining financial records. This role requires strong attention to detail and the ability to work efficiently in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Prepare and process invoices for customers and clients.</li><li>Verify billing information and resolve discrepancies.</li><li>Maintain accurate and up-to-date billing records.</li><li>Communicate with customers to address billing inquiries and issues.</li><li>Collaborate with the finance team to ensure timely and accurate billing.</li><li>Monitor accounts receivable and follow up on outstanding payments.</li><li>Generate and analyze billing reports for management.</li><li>Assist in month-end and year-end closing processes.</li><li>Ensure compliance with company policies and financial regulations.</li></ul><p>Qualifications:</p><ul><li>High school diploma or equivalent; associate&#39;s or bachelor&#39;s degree in Accounting, Finance, or related field preferred.</li><li>Proven experience as a Billing Specialist or in a similar role.</li><li>Strong knowledge of billing procedures and practices.</li><li>Proficiency in billing software and Microsoft Office.</li><li>Excellent attention to detail and accuracy.</li><li>Strong organizational and multitasking skills.</li><li>Effective communication and interpersonal skills.</li><li>Ability to work independently and as part of a team.</li><li>Knowledge of accounting principles is a plus.</li></ul><p>Benefits:</p><ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional development and growth.</li><li>Collaborative and supportive work environment.</li></ul>

<h1><strong>AR/Collections Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Billing Specialist to manage invoice processing, payment processing, customer communication, and cash application. The ideal candidate will have experience in high-volume B2B collections and be skilled in handling various accounting tasks to ensure accuracy and efficiency.</p><p><br></p><h2>Responsibilities</h2><ul><li>Generate and send customer invoices based on sales orders and delivery confirmations.</li><li>Ensure proper coding of GL accounts and cost centers.</li><li>Verify invoice accuracy, including pricing, taxes, and terms.</li><li>Record incoming payments (checks, ACH, wire transfers, and credit card payments).</li><li>Apply payments accurately to customer accounts and invoices.</li><li>Investigate and resolve unapplied cash or payment discrepancies.</li><li>Respond to customer inquiries regarding invoices and account balances.</li><li>Provide statements and payment confirmations upon request.</li><li>Follow up on overdue payments and send reminders or collection notices.</li><li>Process daily cash deposits and update accounting systems.</li><li>Verify accuracy and completeness of payment data.</li><li>Maintain organized records of invoices, receipts, and customer communications.</li><li>Archive older records securely according to retention policies.</li><li>Generate and review AR aging reports.</li><li>Identify overdue invoices and prioritize follow-ups.</li><li>Document follow-up actions and escalate issues as needed.</li><li>Reconcile customer accounts and investigate discrepancies.</li><li>Validate unapplied payments or credit balances.</li><li>Coordinate with sales teams to resolve pricing or discount discrepancies.</li><li>Assess new customer credit applications and check credit worthiness.</li><li>Review credit limits and recommend adjustments based on payment history.</li><li>Document credit approvals and terms.</li><li>Develop and execute collection strategies for past-due accounts.</li><li>Send final demand letters or notices and coordinate with external collection agencies as necessary.</li><li>Update customer profiles and contact details in ERP systems.</li><li>Record adjustments, write-offs, and credit memos as required.</li><li>Reconcile AR sub-ledger with the general ledger during month-end close process.</li><li>Review unapplied payments and resolve outstanding items.</li><li>Post accruals and intercompany adjustments.</li><li>Generate month-end AR reports for management.</li><li>Prepare supporting schedules and documentation for audits.</li><li>Ensure compliance with SOX controls and accounting policies.</li><li>Analyze DSO (Days Sales Outstanding) and payment trends.</li><li>Highlight potential issues affecting cash flow and recommend process improvements based on data trends.</li><li>Perform quarterly reviews of customer credit limits and analyze high-risk accounts.</li><li>Provide documentation and reconciliation reports for external audits.</li><li>Assist in preparing year-end accruals and adjustments.</li><li>Archive older records as per retention policies.</li><li>Assess and implement improvements for invoicing, collections, and cash application processes.</li><li>Review automation tools to enhance efficiency.</li></ul><h2>Essential Skills</h2><ul><li>2+ years of high-volume B2B collection experience</li><li>Customer support experience (phone calls, emails)</li><li>Proficiency in posting cash, reading invoices, and understanding aging reports</li><li>Intermediate Excel skills (including VLOOKUP and PivotTables)</li><li>Strong customer service skills</li><li>Experience in cash application</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>No degree required; years of experience will qualify</li><li>Strong customer support skills in calling to collect and following up on researching discrepancies</li></ul><h2>Work Environment</h2><p>Work hours are Monday to Friday, 9 AM to 5 PM, with some flexibility. The role is the sole collector for the US team and will work closely with the team in the Netherlands. The position reports to the designated supervisor. Maintaining strict confidentiality with customer and financial data is crucial. Compliance with GAAP, SOX, and company-specific policies must be continuously monitored.</p><p><br></p><p><strong>Looking to connect:</strong></p><p><strong>Madison Poland</strong></p><p><strong><u>BOOK A MEETING</u></strong></p>

<p><strong>Must haves:</strong></p><ul><li>QuickBooks </li><li>AIA billing experience</li><li>Microsoft Excel </li><li>Payroll experience</li></ul><p><strong>Description</strong></p><ul><li>Communicate effectively with clients and vendors regarding payment inquiries.</li><li>Process weekly payroll.</li><li>Prepare regular financial reports (weekly, monthly, and yearly) ensuring compliance with GAAP standards.</li><li>Perform administrative tasks that include, but are not limited to, scheduling, managing records, communicating with field workers, organizing crews, preparing documents, tracking certificates &amp; licenses, and handling office equipment.</li><li>Manage accounts payable and accounts receivable processes.</li><li>Collaborate effectively with outside CPA.</li><li>Process journal entries and maintain accurate financial records.</li><li>Ensure daily reconciliation of balances.</li></ul><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>Proficient with QuickBooks, Excel, and Microsoft Office suite; Tekla PowerFab is a plus.</li><li>Ability to work independently as well as closely with a team.</li><li>Strong analytical and problem-solving skills.</li><li>Knowledge of Spanish language is a plus.</li><li>Must communicate effectively verbally and in writing with strong interpersonal skills.</li><li>Experience with business administration and human resources is a plus.</li><li>At least 3 years of proven experience as a Bookkeeper.</li><li>Strong attention to detail and accuracy.</li><li>Knowledge in structural steel is a plus.</li><li>Bachelor’s or Associate’s degree in accounting is a plus.</li><li>A passion for and sense of personal satisfaction in getting the job done.</li></ul><p><strong>Experience Level</strong></p><p>Intermediate Level</p>

Bookkeeper

<h1><strong>Job Title: Bookkeeper</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Bookkeeper to join our accounting department. This administrative role involves data entry, using QuickBooks to record payments and update accounts, and assisting with entry-level administrative documentation and reporting.</p><p><br></p><h2>Responsibilities</h2><ul><li>Perform data entry tasks accurately and efficiently.</li><li>Utilize QuickBooks to input payments and update account information.</li><li>Assist with administrative documentation and reporting.</li><li>Support the accounting department with various tasks as needed.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in data entry.</li><li>Experience with QuickBooks.</li><li>Basic understanding of accounting principles.</li><li>Strong bookkeeping skills.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with invoicing.</li><li>Attention to detail.</li><li>Good organizational skills.</li></ul><h2><br></h2>

<p><strong>Description</strong></p>
					<p>Budget Forecasting, General Ledger month-end entries, Financial Reporting, AP, AR, client invoices.
Employee Benefits and Payroll; W2s, and Year-end 1099s
Track expenses for invoicing purposes by project
Manage corporate credit card expenses
Recording of current assets and reporting</p>
					<p><strong>Skills</strong></p>
					<p>Accounts receivable, Accounts payable, General ledger, financial reporting, payroll, credit card reconciliation, microsoft excel, quickbooks</p>
					<p><strong>Top Skills Details</strong></p>
					<p>Accounts receivable,Accounts payable,General ledger,financial reporting,payroll,credit card reconciliation</p>
					<p><strong>Additional Skills &amp; Qualifications</strong></p>
					<p>Excel and Quickbooks</p>
					<p><strong>Experience Level</strong></p>
					<p>Intermediate Level</p>

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