<p><strong><u>Project Accountant</u></strong></p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><ul><li>Associate degree in a closely related field or combination of education and relevant experience </li><li>A minimum of 5 years of experience; an advanced degree may offset years of experience </li><li>Familiar with Earned Value Management </li></ul><p><br></p><p><strong>Description</strong></p><ul><li>Provide accurate, timely project accounting support to multiple project managers. </li><li>Prepare monthly client invoices, monitor costs, identify irregularities, and resolve financial issues. </li><li>Work independently to process supplier updates, requisitions, invoices, payables, time sheet adjustments, and expense reports. </li><li>Utilize project accounting software and performance dashboards to set up, maintain, and monitor project contractual and financial information, including fee and budgets. </li><li>Review proposals, cost estimates and other documents for contractual, formula, and calculation accuracy. </li><li>Communicate accounting, cost, and budget performance to project managers and leadership. </li><li>Demonstrate effective time management to complete various tasks from different managers, within stated deadlines. </li><li>Mentor junior project accountants as needed. </li><li>Perform other duties as needed. </li><li>Once trained, this role can be hybrid with time split between the office and home. Candidate may work from our Honolulu office on Oahu or our Wailuku office on Maui.</li></ul>

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Project Accountant

<h1><strong>Project Accountant | Tampa, FL</strong></h1><p><br></p><h2>Job Description</h2><p>Responsible for project review and management throughout the project life cycle. Must handle all lien releases, project billing, payment posting, and collections. Reviews and enters new project setups, change orders, cost projections, and estimate adjustments. Creates and files project notices and maintains Certificates of Insurance (COIs). Updates project commitments, enters job cost adjustments, and processes project closures. Generates and distributes monthly customer billings for quoted or time and material work orders and projects. Prepares and assists with project close.</p><p><br></p><h2>Responsibilities</h2><ul><li>Handle all lien releases, project billing, payment posting, and collections.</li><li>Review and enter new project setups, change orders, cost projections, and estimate adjustments.</li><li>Create and file project notices and maintain Certificates of Insurance (COIs).</li><li>Update project commitments, enter job cost adjustments, and process project closures.</li><li>Generate and distribute monthly customer billings for quoted or time and material work orders and projects.</li><li>Prepare and assist with project close.</li></ul><h2>Essential Skills</h2><ul><li>Experience with project accounting and construction billing.</li><li>Proficiency in project billing and Work In Progress (WIP) accounting.</li><li>Experience with project life cycle accounting and job cost accounting.</li><li>Proficiency in Excel and Google Suite.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s Degree highly preferred.</li><li>2+ years experience within construction accounting.</li><li>Ability to work in a high-volume environment with attention to detail.</li></ul><h2>Work Environment</h2><p>Training will be Monday to Friday, fully on-site for the first month. Work from home schedule will be reviewed after time period. Must be in office at least 2 days a week, depending on training progress and work proficiency. Opportunity to join a well-established and well-known construction company in Tampa with a great culture and team environment.</p>

<h1><strong>Project Accountant | Tampa, FL</strong></h1><p><br></p><h2>Job Description</h2><p>Responsible for project review and management throughout the project life cycle. Must handle all lien releases, project billing, payment posting, and collections. Reviews and enters new project setups, change orders, cost projections, and estimate adjustments. Creates and files project notices and maintains Certificates of Insurance (COIs). Updates project commitments, enters job cost adjustments, and processes project closures. Generates and distributes monthly customer billings for quoted or time and material work orders and projects. Prepares and assists with project close.</p><p><br></p><h2>Responsibilities</h2><ul><li>Handle all lien releases, project billing, payment posting, and collections.</li><li>Review and enter new project setups, change orders, cost projections, and estimate adjustments.</li><li>Create and file project notices and maintain Certificates of Insurance (COIs).</li><li>Update project commitments, enter job cost adjustments, and process project closures.</li><li>Generate and distribute monthly customer billings for quoted or time and material work orders and projects.</li><li>Prepare and assist with project close.</li></ul><h2>Essential Skills</h2><ul><li>Experience with project accounting and construction billing.</li><li>Proficiency in project billing and Work In Progress (WIP) accounting.</li><li>Experience with project life cycle accounting and job cost accounting.</li><li>Proficiency in Excel and Google Suite.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s Degree highly preferred.</li><li>2+ years experience within construction accounting.</li><li>Ability to work in a high-volume environment with attention to detail.</li></ul><h2>Work Environment</h2><p>Training will be Monday to Friday, fully on-site for the first 30 days. Work from home schedule will be reviewed after 30 days. Must be in office at least 2 days a week, depending on training progress and work proficiency. Opportunity to join a well-established and well-known construction company in Tampa with a great culture and team environment.</p>

<h1 style="font-weight: 700;">Job Title: Project Accountant</h1><br><h2>Job Description</h2><p>A Project Accountant should have 3+ years of experience in project accounting. Proficiency in Viewpoint is required, and proficiency in B2W and HCSS software is preferred.</p><br><h2>Responsibilities</h2><ul><li>Manage project accounting activities to ensure financial accuracy and compliance.</li><li>Prepare and analyze financial reports related to project costs and budgets.</li><li>Collaborate with project managers and teams to ensure proper cost controls.</li><li>Utilize Trimble Viewpoint HCSS software for accounting tasks.</li><li>Ensure adherence to GAAP and company financial policies.</li><li>Provide support in construction cost controls and cost accounting.</li></ul><h2>Essential Skills</h2><ul><li>Minimum 3-5 years’ experience in project cost control or analysis.</li><li>Proficiency in Trimble Viewpoint HCSS software.</li><li>Knowledge of reporting tools such as Power BI and Excel.</li><li>Proficient with Microsoft Office Suite.</li><li>Bachelor’s degree in engineering, construction management, or equivalent work experience.</li><li>Experience in construction cost controls, cost accounting, and understanding of GAAP.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Proficiency in B2W and HCSS software is preferred.</li></ul><h2>Work Environment</h2><p>The company has a startup feel in Colorado, backed by a larger, established company. The office is located in Broomfield, CO, and offers the opportunity to work with a team that has previously collaborated. The work schedule is 40 hours per week, typically starting around 7/8 AM. Project locations vary across the Denver metro area. The role involves working independently, with most accounting functions based in Texas, although the team is expanding in Colorado. The company culture emphasizes empowerment, autonomy, and teamwork, avoiding micromanagement.</p><br>

<h1><strong>Project Administrator</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Project Administrator to join our small, dynamic team. The ideal candidate will support the Project Manager in various project tasks, ensuring smooth operations and effective communication. This role is essential in facilitating project start-up, maintaining project documentation, and supporting office administration.</p><p><br></p><h2>Responsibilities</h2><ul><li>Facilitate project start-up tasks, including printing construction documents and generating project-specific templates.</li><li>Assist the Project Manager in distributing RFI’s and maintaining the RFI Log.</li><li>Prepare and distribute submittals, maintaining the submittal Log.</li><li>Generate and manage all subcontract administration and templates.</li><li>Implement organizational systems for retrieving and delivering project information.</li><li>Prepare weekly and monthly project status reports.</li><li>Collect and review subcontractor payment applications and lien waivers.</li><li>Gather certificates of insurance and W9 information from subcontractors and vendors.</li><li>Attend project meetings and assist in project budget management.</li><li>Assist in owner change requests and subcontract change orders.</li><li>Coordinate purchasing and shipping of materials and submittals specific to projects.</li><li>Assist in project close-out and obtain all required warranties and O&amp;M manuals.</li><li>Maintain job files and as-built documents.</li><li>Manage the file-sharing site for posting bids and sharing project documents.</li><li>Prepare project close-out documentation and hand off.</li><li>Manage office administrative tasks, including answering phone calls and directing clients and vendors.</li><li>Organize and maintain office supplies.</li><li>Oversee company events, ordering, and apparel store.</li><li>Reflect the company’s core values through work practices and attitude.</li><li>Provide support to the accounting department, including scanning and coding invoices.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in project coordination and administration.</li><li>Excellent skills in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Strong customer service and administrative support skills.</li><li>Experience in data entry and construction management.</li><li>High School Diploma.</li><li>Minimum of 1-year comprehensive construction management experience, preferably in commercial construction for multi-family, retail, and/or high-rise projects.</li></ul><h2>Skills &amp; Qualifications</h2><ul><li>Proficiency in Adobe Acrobat or Revu Bluebeam.</li><li>Experience with Timberline or Sage systems (preferred, but not required).</li></ul><h2>Work Environment</h2><p>Our small office consists of 15 employees who work closely together. Our workplace promotes autonomy and encourages driven individuals to learn, take on more responsibilities, and contribute to team goals. The competitive mindset is highly valued. Our office features a gym in the basement that employees are encouraged to use during the workday. We have a culture committee focused on improving office culture and employee retention. </p>

Project Administrator

<h2>Job Description</h2><p>We are seeking a highly organized and detail-oriented Project Administrator to join our team. The ideal candidate will assist in setting up quotations and jobs in our Project Management System, maintain those statuses, and support personnel job and equipment schedules. Responsibilities include booking travel for projects, job cost tracking, customer updates, job invoicing, and closeouts. This role requires strong communication and multitasking skills, proficiency in Microsoft Excel and other Microsoft platforms, and experience with billing and invoicing.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist in setting up quotations and jobs in our Project Management System.</li><li>Maintain statuses of quotes and jobs.</li><li>Support in maintaining personnel job and equipment schedules.</li><li>Book travel arrangements for projects, including flights, hotels, and rental cars.</li><li>Track job costs and provide customer updates using Microsoft Excel and soon, the Project Management System.</li><li>Handle job invoicing and closeouts, working with customers to secure necessary change orders.</li><li>Coordinate logistics, planning, and scheduling of subcontractors.</li><li>Manage invoicing, cost tracking, work orders, purchase orders (POs), and change orders.</li><li>Develop and maintain relationships with customers, vendors, and technicians.</li><li>Collaborate closely with internal superintendents and project managers.</li><li>Manage 5-10 projects simultaneously.</li><li>Foster a collaborative team environment, assisting team members as needed.</li></ul><h2>Qualifications:</h2><ul><li>Proficiency in Microsoft Excel.</li><li>Experience with billing and invoicing.</li><li>Strong communication and multitasking abilities.</li><li>Experience with Microsoft platforms.</li><li>Ability to develop relationships with customers, vendors, and technicians.</li><li>Experience in logistics, planning, and scheduling of subcontractors.</li><li>Capability to manage multiple projects simultaneously.</li></ul>

<h1 style="font-weight: 700;">Job Title: Project Administrator</h1><br><h2>Job Description</h2><p>We are seeking a dedicated Project Administrator who will be responsible for coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget. This role involves overseeing administrative tasks such as document management, meeting scheduling, budget tracking, and communication with stakeholders. The Project Administrator will primarily support project managers in keeping the project organized and on track.</p><br><h2>Responsibilities</h2><ul><li>Coordinate project activities to ensure timely and within-budget completion of deliverables.</li><li>Manage schedules and oversee administrative tasks like document management and meeting scheduling.</li><li>Track budgets and communicate with stakeholders.</li><li>Support project managers in maintaining project organization and progress.</li></ul><h2>Essential Skills</h2><ul><li>Project coordination</li><li>Administrative support</li><li>Administration</li><li>Data entry</li><li>Proficiency in Microsoft Office (Excel and Word)</li><li>Administrative Coordination</li><li>Vendor Management</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Must have some administrative experience, either corporate or previous work history in an administrative capacity</li><li>High School Diploma required</li><li>Proficiency in MS Suite (Excel and Word) required</li></ul><h2>Work Environment</h2><p>This position is on-site, Monday to Friday. The hours are 8:30 AM to 5:30 PM from Monday to Thursday, and 8:30 AM to 3:00 PM on Fridays, totaling a 38-hour work week. The role offers ample opportunities for growth within project administration, corporate roles, and field roles.</p><br>

<p><strong>Job Description:</strong></p><ul><li>Work collaboratively with project teams, other administrative staff, and firm leadership</li><li>Prepare, process, and track all project related documents, including: fee proposals, contract change orders, document releases, payment applications, and certificates of substantial completion</li><li>Route Submittals, RFIs, and other documents for issuance and maintain accurate logs per our established system</li><li>Create, proof, edit, copy, and distribute general and project related correspondence, including: letters, meeting notes, transmittals, reports, estimates, graphs, charts, and schedules</li><li>Set up and maintain project files in our project management software and in our filing systems</li><li>Provide and coordinate client presentation materials using Office 365, Adobe, and/or Autodesk software</li><li>Coordinate with other administrative staff to schedule and arrange internal and external project meetings, including room setup, catering, and conference room cleanup</li><li>Coordinate with other administrative staff to arrange travel and associated logistics</li><li>Accurately route and handle incoming and outgoing calls, emails, and mail</li><li>Assist with general office admin as needed</li></ul><p><br></p><p><strong>Skills &amp; Qualifications:</strong></p><ul><li>3-5+ years’ experience in professional services office required, AEC field preferred</li><li>Excellent written and verbal communication and interpersonal skills.</li><li>Meticulous organizational skills</li><li>Ability to work independently and efficiently in a deadline sensitive environment</li><li>Experience in managing multiple priorities, administrative coordination, and logistics. </li><li>Excellent execution and follow up skills.</li><li>Excellent Proficiency in Office 365.</li><li>Proficiency in Bluebeam &amp; Revit preferred</li><li>Proficiency in AIA Contract Document, BQE CORE, and/or Adobe software a plus</li><li>Demonstrated aptitude for learning new software</li><li>Knowledge of architectural/engineering terminology a plus</li></ul>

<h1><strong>Job Title: Project Controls Specialist</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a highly skilled Project Controls Specialist to join our team in the oil &amp; gas sector. The ideal candidate will possess a strong experience in business, construction science, or engineering, coupled with at least three years of experience in an energy-related Project Controls environment.</p><p><br></p><h2>Responsibilities</h2><ul><li>Manage and oversee project controls within the oil &amp; gas sector.</li><li>Maintain document control and inventory management.</li><li>Apply construction and scheduling principles to ensure project timelines are met.</li><li>Collaborate with team members to ensure efficient project execution.</li></ul><h2>Essential Skills</h2><ul><li>Project control</li><li>Document control</li><li>Inventory management</li><li>Construction knowledge</li><li>Inventory control</li><li>Proficiency in Microsoft P6</li><li>General understanding of scheduling principles</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Undergraduate degree from an accredited university in business, construction science, or engineering.</li><li>Minimum of three years of experience in a Project Controls role within the energy sector.</li></ul><h2>Work Environment</h2><p>The position requires working four days on-site and one day remotely (Friday).</p>

Project Controls Specialist

<h1 style="font-weight: 700;">Job Title: Project Coordinator</h1><br><h2>Job Description</h2><p>The Project Coordinator is responsible for processing orders for merchandise received by mail, telephone, fax, email, or personally from customers or company employees. This role involves ensuring price and quantity accuracy, maintaining project documentation, and supporting the customer throughout the project lifecycle. The position reports to the Project Manager and is nonexempt.</p><br><h2>Responsibilities</h2><ul><li>Review orders for price and quantity accuracy.</li><li>Build relationships with Sales Representatives to understand customer expectations.</li><li>Enter orders into SAP and maintain project information and documentation.</li><li>Compute costs, sales representatives’ commission, applicable taxes, and shipping charges.</li><li>Inform customers of updated unit costs, shipping dates, anticipated delays, and additional information.</li><li>Ensure all paperwork is accurate and follow up as necessary.</li><li>Print order documents and forward them to the customer service manager for review.</li><li>Confirm material allocation or ordering and follow up with the Procurement Manager regarding material arrival dates.</li><li>Prepare all production documents and insert them into specific notebooks for the Production Coordinator.</li><li>Follow up on orders sent to production to ensure timely delivery.</li><li>Check shipping orders for accuracy regarding quantity and updated freight costs.</li><li>Specify special labeling or packaging requirements and communicate them to production and shipping departments.</li><li>Prepare documents including customized reports, KPIs, and correspondence. Update various databases as required.</li><li>Record customer complaints and work with the Customer Service Manager to improve the customer experience.</li><li>Collaborate with internal resources to maintain high levels of customer satisfaction.</li><li>Expedite or trace missing or delayed shipments with production, shipping, warehouse, or common carrier personnel.</li><li>Learn customer processes and tools, support customer requirements, and direct customer questions as needed.</li><li>Maintain and update the customer name and address database in SAP.</li><li>Follow up with customers regarding projects in the backlog based on customer material requirement dates.</li><li>Create Sample Requests and ensure timely shipment.</li><li>Create shipping documents for carriers, whether at a cost to customers or as no-charge replacements.</li><li>Perform other duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>3+ years of administrative or coordination experience.</li><li>Strong communication skills.</li><li>Attention to detail.</li><li>Experience with Microsoft Office applications and Outlook.</li><li>SAP or other equivalent ERP software knowledge.</li><li>Experience with project coordination, data entry, ERP systems, customer service, invoicing, and purchase orders.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or GED, or one to three years of related experience and training, or an equivalent combination of education and experience.</li><li>Ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.</li><li>Ability to sit or stand as needed, walk on level surfaces, reach above shoulder heights or below the waist, and lift as required to file documents or store materials.</li><li>High level of interpersonal skills.</li><li>Flexibility.</li><li>Oral and written communication proficiency.</li></ul><h2>Work Environment</h2><p>The work environment is modern and sleek, with large L-shaped desks within a team of four people. The work area is spacious and comfortable. The manufacturing warehouse is attached to the building, and the Project Coordinator will need to be comfortable walking onto the floor with safety glasses to discuss order timelines and specifications. The workplace is known for its strong tenure, positive atmosphere, and has locations in Florida and California.</p><br>

Project Coordinator

<h1><strong>One of the largest tech companies based in Seattle, WA is hiring a Project Coordinator/Administrative Assistant to support the Executive Briefing Center in Redmond, WA. </strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a dedicated and customer-obsessed Project Coordinator/Administrative Assistant to join our team at the Executive Briefing Center (EBC) in Redmond, WA. This role is pivotal in managing facility bookings and logistics for customer visits, ensuring a world-class experience for our executive-level guests. The ideal candidate will thrive in a fast-paced environment, possess strong communication skills, and be adept at multitasking and problem-solving.</p><p><br></p><h2>Responsibilities</h2><ul><li>Ensure the Executive Briefing Center is customer-ready at all times.</li><li>Set up briefing rooms with necessary materials, including printed materials, supplies, and swag.</li><li>Greet guests and visitors at the EBC Coordinator Welcome Desk, provide coat checking and luggage storage, and escort them to their briefing rooms.</li><li>Assess briefings based on a published checklist and availability.</li><li>Coordinate support with internal and external teams and vendors, maintaining relationships to ensure consistent quality of service.</li><li>Manage all logistical communication to respective stakeholders.</li><li>Maintain briefing supply inventory, organize storage areas, and place reorders when needed.</li><li>Ensure drink refrigerators and snack bar are stocked.</li><li>Break down briefing rooms after each briefing.</li><li>Assist with processes for facility access.</li><li>Meet all performance and quality metrics.</li><li>Initiate and drive process improvement projects within the department to completion.</li><li>Perform additional duties as determined by the EBC lead.</li></ul><h2>Essential Skills</h2><ul><li>3 years of experience in a high-volume customer-facing role.</li><li>Strong verbal and written communication skills.</li><li>Customer service skills with executives.</li><li>Ability to manage and prioritize multiple tasks and responsibilities simultaneously.</li><li>Excellent organization, planning, and time management skills.</li><li>Working knowledge of Microsoft Office Applications.</li><li>Ability to work evening overtime as required.</li><li>Authorized to work in the US without sponsorship.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in an executive briefing program, executive engagement, or customer tour program is a plus.</li><li>Experience in luxury customer-focused hotels, resorts, or restaurants.</li><li>Proven record of cross-team collaboration and ability to influence decision-making.</li><li>Creative problem solver.</li><li>Experience managing a shared team Outlook inbox.</li><li>Experience with Amazon Chime, Slack, and WorkDocs.</li><li>BS/BA degree in hospitality, international relations, marketing, or equivalent related experience.</li></ul><h2>Work Environment</h2><p>This position is based out of Redmond and requires on-site presence five days a week from 7:30 AM to 4:30 PM PST. The role involves a combination of logistics coordination, concierge services, physical space management, and intake request management. The work environment is dynamic and fast-paced, requiring the ability to communicate effectively across teams and navigate various software tools to ensure seamless logistics and customer experiences.</p>

Project Coordinator/Administrative Assistant

<h1><strong>Project Financial Manager | Lake Mary, FL</strong></h1><p><br></p><h2>Job Description</h2><p>The Project Financial Manager is responsible for supervising the day-to-day project financial activities related to New Generation Systems (NGS). Reporting to the NGS Director, this role leads a team in managing project accounting, financial planning, and performance monitoring throughout the entire project lifecycle. The Project Financial Manager ensures compliance with company policies and industry standards while driving efficiency and continuous improvement initiatives. This role requires expertise in financial risk analysis, budget optimization, and contract negotiations to support the organization&#39;s financial health and strategic objectives.</p><p><br></p><h2>Responsibilities</h2><ul><li>Analyze and review actuals and forecasts of financial statements monthly.</li><li>Manage a team of 4-5 analysts.</li><li>Track purchase orders reflected on the income statements.</li><li>Meet with stakeholders and present projects led by the analyst team.</li><li>Complete project reviews and attend monthly meetings with stakeholders.</li><li>Summarize key data for the team and stakeholders.</li><li>Oversee project accounting activities, ensuring compliance with financial policies and procedures.</li><li>Develop and implement financial strategies to optimize project budgets and maximize cost efficiency.</li><li>Conduct financial risk analysis to assess potential impacts and recommend mitigation strategies.</li><li>Participate in project meetings, including kick-offs and status updates, to proactively address financial concerns.</li><li>Perform monthly, quarterly, and annual closing procedures, ensuring accurate financial reporting.</li><li>Review periodic financial reports for projects and ensure timely and precise financial data entry.</li><li>Lead contract negotiations to secure favorable terms and financial agreements.</li><li>Drive continuous improvement initiatives to enhance financial processes and team productivity.</li><li>Conduct regular team meetings to set objectives, provide updates, and address challenges.</li><li>Mentor and develop team members to achieve performance goals and professional growth.</li><li>Coordinate with other departments to ensure seamless financial integration across projects.</li><li>Prepare and present financial performance reports to <span style="color: rgb(8, 7, 7); background-color: none;">senior</span> management and stakeholders.</li><li>Plan and facilitate internal and external audits, ensuring compliance with regulatory and corporate requirements.</li><li>Identify training and development needs within the finance team and provide relevant learning opportunities.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s degree in Finance, Accounting, Business Administration, or a related field.</li><li>Minimum of eight (8+) years of experience in financial management, project accounting, or a related discipline.</li><li>Experience in Percentage of Completion (POC) for long-term construction projects preferred.</li><li>Industry experience in construction, engineering, or manufacturing preferred.</li><li>Experience in financial risk analysis, budget planning, and contract negotiations is highly desirable.</li><li>Strong experience in Excel required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong ability to read, analyze, and interpret financial statements, regulations, and contractual documents.</li><li>Exceptional written and verbal communication skills for preparing reports and presenting financial insights.</li><li>Advanced mathematical proficiency, including the ability to calculate discounts, interest, and percentages.</li><li>Excellent problem-solving skills to address complex financial challenges in dynamic project environments.</li><li>Expertise in ERP systems (preferably SAP) and proficiency in financial modeling, spreadsheets, and data analysis.</li></ul><h2>Work Environment</h2><p>At least 3 days in the office per week. The role offers a dynamic work environment with opportunities for professional growth and development.</p>

Project Financial Manager

<h1><strong>Job Title: Project Financial Manager</strong></h1><p><br></p><h2>Job Description</h2><p>The Project Financial Manager is responsible for supervising the day-to-day project financial activities related to New Generation Systems (NGS). Reporting to the NGS Director, this role leads a team in managing project accounting, financial planning, and performance monitoring throughout the entire project lifecycle. The Project Financial Manager ensures compliance with company policies and industry standards while driving efficiency and continuous improvement initiatives. This role requires expertise in financial risk analysis, budget optimization, and contract negotiations to support the organization&#39;s financial health and strategic objectives.</p><p><br></p><h2>Responsibilities</h2><ul><li>Analyze and review actuals and forecasts of financial statements monthly.</li><li>Manage a team of 4-5 analysts.</li><li>Track purchase orders reflected on the income statements.</li><li>Meet with stakeholders and present projects led by the analyst team.</li><li>Complete project reviews and attend monthly meetings with stakeholders.</li><li>Summarize key data for the team and stakeholders.</li><li>Oversee project accounting activities, ensuring compliance with financial policies and procedures.</li><li>Develop and implement financial strategies to optimize project budgets and maximize cost efficiency.</li><li>Conduct financial risk analysis to assess potential impacts and recommend mitigation strategies.</li><li>Participate in project meetings, including kick-offs and status updates, to proactively address financial concerns.</li><li>Perform monthly, quarterly, and annual closing procedures, ensuring accurate financial reporting.</li><li>Review periodic financial reports for projects and ensure timely and precise financial data entry.</li><li>Lead contract negotiations to secure favorable terms and financial agreements.</li><li>Drive continuous improvement initiatives to enhance financial processes and team productivity.</li><li>Conduct regular team meetings to set objectives, provide updates, and address challenges.</li><li>Mentor and develop team members to achieve performance goals and professional growth.</li><li>Coordinate with other departments to ensure seamless financial integration across projects.</li><li>Prepare and present financial performance reports to management and stakeholders.</li><li>Plan and facilitate internal and external audits, ensuring compliance with regulatory and corporate requirements.</li><li>Identify training and development needs within the finance team and provide relevant learning opportunities.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s degree in Finance, Accounting, Business Administration, or a related field.</li><li>Minimum of eight (8+) years of experience in financial management, project accounting, or a related discipline.</li><li>Experience in Percentage of Completion (POC) for long-term construction projects preferred.</li><li>Industry experience in construction, engineering, or manufacturing preferred.</li><li>Experience in financial risk analysis, budget planning, and contract negotiations is highly desirable.</li><li>Strong experience in Excel required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong ability to read, analyze, and interpret financial statements, regulations, and contractual documents.</li><li>Exceptional written and verbal communication skills for preparing reports and presenting financial insights.</li><li>Advanced mathematical proficiency, including the ability to calculate discounts, interest, and percentages.</li><li>Excellent problem-solving skills to address complex financial challenges in dynamic project environments.</li><li>Expertise in ERP systems (preferably SAP) and proficiency in financial modeling, spreadsheets, and data analysis.</li></ul><h2>Work Environment</h2><p>At least 3 days in the office per week. The role offers a dynamic work environment with opportunities for professional growth and development.</p>

<h1 style="font-weight: 700;">Job Title: Project Manager</h1><br><h2>Job Description</h2><p>A Project Manager plans, directs, and coordinates activities and team resources for Professional Services implementation projects to ensure goals and objectives of the project, company, and customer are accomplished within the prescribed timeline, scope, and budget. The Project Manager will work collaboratively with Solution Consultants to define and carry out project objectives, manage scope expectations, build and maintain relationships with customers and key personnel, and prepare and present Project Change Requests for scope or contract changes.</p><br><h2>Responsibilities</h2><ul><li>Establish and track an implementation Project Plan for the duration of the project.</li><li>Lead bi-weekly sprint planning and daily standups with the cross-functional project team.</li><li>Direct and coordinate activities of the cross-functional project team to ensure the project progresses on schedule and within budget.</li><li>Enter and maintain resource and project projections for the team’s portfolio of work.</li><li>Identify, track, and resolve project risks and issues in a timely fashion, escalating when necessary.</li><li>Prepare for and lead project planning and status meetings with the customer and/or management.</li><li>Communicate progress and timeline to internal and external stakeholders via status reporting.</li><li>Lead coordination efforts on custom solutions across departments in the organization; incorporate multi-department tasks within the overall Project Plan.</li><li>Establish criteria for evaluating project deliverables and review project deliverables for completeness.</li><li>Develop, maintain, and store project documentation in a shared repository.</li><li>Lead, coach, and motivate project team members on a proactive basis.</li><li>Facilitate, document, and distribute lessons learned at the end of each project.</li><li>Participate in internal PMO huddles.</li><li>Incorporate lessons learned across Professional Services into project/process updates.</li><li>Perform other duties as assigned by the leadership team.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s degree or equivalent experience.</li><li>5+ years of related experience.</li><li>Experience reviewing project Statement of Work (SOW) to determine schedule, budget, resource needs, and project strategy.</li><li>Experience managing scope expectations.</li><li>Experience leading planning and daily standups with cross-functional project teams.</li><li>Experience directing and coordinating activities of cross-functional project teams to ensure project progresses on schedule and within budget.</li><li>Experience communicating progress and timelines to internal and external stakeholders via status reporting.</li><li>Experience leading, coaching, and motivating project team members on a proactive basis.</li><li>Experience facilitating, documenting, and distributing lessons learned at the end of each project.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Project Management Professional (PMP) Certification.</li></ul><h2>Work Environment</h2><p>100% Remote</p><br>

Project Manager

<h1 style="font-weight: 700;">Job Title: Project Manager</h1><br><h2>Job Description</h2><p>A Project Manager plans, directs, and coordinates activities and team resources for Professional Services implementation projects to ensure goals and objectives of the project, company, and customer are accomplished within the prescribed timeline, scope, and budget. This role involves working collaboratively with Solution Consultants to define and carry out project objectives, managing scope expectations, building and maintaining relationships with customers and key personnel, and preparing and presenting Project Change Requests.</p><br><h2>Responsibilities</h2><ul><li>Work collaboratively with Solution Consultants to define and carry out project objectives.</li><li>Manage scope expectations by communicating scope deviations to ensure all project representatives are always clear on scope.</li><li>Build and maintain relationships with customers and key personnel.</li><li>Prepare and present Project Change Requests for scope or contract changes.</li><li>Establish and track to an implementation Project Plan for the duration of the project.</li><li>Lead bi-weekly sprint planning and daily standups with the cross-functional project team.</li><li>Direct and coordinate activities of the cross-functional project team to ensure project progresses on schedule and within budget.</li><li>Enter and maintain resource and project projections for the team’s portfolio of work.</li><li>Identify, track, and resolve project risks and issues in a timely fashion, escalating when necessary.</li><li>Prepare for and lead project planning and status meetings with the customer and/or management.</li><li>Communicate progress and timeline to internal and external stakeholders via status reporting.</li><li>Lead coordination efforts on custom solutions across departments in the organization; incorporate multi-department tasks within overall Project Plan.</li><li>Establish criteria for evaluating project deliverables and review project deliverables for completeness.</li><li>Develop, maintain, and store project documentation in a shared repository.</li><li>Lead, coach, and motivate project team members on a proactive basis.</li><li>Facilitate, document, and distribute lessons learned at the end of each project.</li><li>Participate in lead internal PMO huddles.</li><li>Incorporate lessons learned across Professional Services into project/process updates.</li><li>Other duties as assigned by the leadership team.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s degree or equivalent experience.</li><li>5+ years of related experience.</li><li>Experience reviewing project Statement of Work (SOW) to determine schedule, budget, resource needs, and project strategy.</li><li>Experience managing scope expectations.</li><li>Experience leading planning and daily standups with cross-functional project teams.</li><li>Experience directing and coordinating activities of cross-functional project teams to ensure project progresses on schedule and within budget.</li><li>Experience communicating progress and timelines to internal and external stakeholders via status reporting.</li><li>Experience leading, coaching, and motivating project team members on a proactive basis.</li><li>Facilitate, document, and distribute lessons learned at the end of each project.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Project Management Professional (PMP) Certification preferred.</li></ul><h2>Work Environment</h2><p>This position is 100% remote, allowing for flexibility in work location.</p><br>

<h1><strong>Job Title: Project Manager</strong></h1><p><br></p><h2>Job Description</h2><p>The company is a renowned provider of metal finishing solutions with over 120 years of industry experience. They offer a wide range of high-quality products and services to meet the diverse needs of their customers. The team employs state-of-the-art equipment and advanced plating techniques to ensure superior results. </p><p><br></p><p>The Office Administrator/Projects Assistant will contribute to the organization by assisting with the organization and implementation of various projects and enhancing employee engagement through people-focused initiatives. This part-time role balances project coordination with people-focused responsibilities, such as assisting with team-building activities and programs like an employee volunteer initiative. The Coordinator will also provide administrative support to ensure smooth operations. This position is based at our Lake Bluff office and offers flexibility while still allowing for occasional travel to the Chicago office as needed.</p><p><br></p><h2>Responsibilities</h2><ul><li>Coordinate and assist with diverse projects across departments, ensuring they align with organizational goals.</li><li>Track project progress, resolve challenges, and maintain accurate documentation.</li><li>Collaborate with internal teams to ensure smooth execution and communication of project objectives.</li><li>Organize and prepare materials for project-related meetings.</li><li>Develop and coordinate employee engagement programs, including team-building activities and volunteer initiatives.</li><li>Support HR efforts by analyzing employee engagement feedback and recommending improvements.</li><li>Assist in planning and executing company events, celebrations, recognition programs, and non-profit fundraising events.</li><li>Act as a liaison between HR and project teams to align people-focused initiatives.</li><li>Maintain organized records of projects and programs.</li><li>Assist with scheduling meetings, managing calendars, and preparing agendas.</li><li>Provide general office support to ensure day-to-day efficiency.</li></ul><h2>Essential Skills</h2><ul><li>2-3 years of Project Management Experience</li><li>Strong organization and communication skills</li><li>Bachelor&#39;s Degree</li><li>PMP or AMP certified</li><li>Bilingual in Spanish</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in coordinating cross-departmental initiatives</li><li>Familiarity with employee engagement tools or methodologies</li></ul><h2>Work Environment</h2><p>This position requires commuting between the Chicago and Lake Bluff offices. The role offers a flexible commuting schedule, working full-time 40 hours a week. If commuting to Chicago is not possible, the role can be based out of the Lake Bluff office for 30 hours a week, as there is not enough work at Lake Bluff for a full-time employee. The work environment involves assisting with events, team-building activities, and other administrative duties as assigned. The role reports to the VP and heavily collaborates with other team members to ensure smooth operations.</p>

<h1><strong>Job Title: Property Accountant</strong></h1><p><br></p><h2>Job Description</h2><p>Assist in accounting for the company&#39;s plant assets in accordance with generally accepted accounting principles (GAAP) and Federal Energy Regulatory Commission (FERC) rules. Record, analyze, and monitor plant asset activity. Perform monthly accounting close activities for the company&#39;s plant assets. Complete account reconciliations. Prepare journal entries. Respond to various internal and external data requests, including those related to financial and regulatory reporting requirements. Effectively communicate with and help train field personnel and other users on plant accounting policies, procedures, and processes, particularly those related to the plant asset accounting system.</p><p><br></p><h2>Responsibilities</h2><ul><li>Assist in accounting for the company&#39;s plant assets in accordance with GAAP and FERC rules.</li><li>Record, analyze, and monitor plant asset activity.</li><li>Perform monthly accounting close activities for the company&#39;s plant assets.</li><li>Complete account reconciliations.</li><li>Prepare journal entries.</li><li>Respond to various internal and external data requests, including those related to financial and regulatory reporting requirements.</li><li>Effectively communicate with and help train field personnel and other users on plant accounting policies, procedures, and processes.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in Microsoft Excel</li><li>Experience with journal entry preparation</li><li>Experience in account reconciliation</li><li>Working knowledge of Microsoft Office, including spreadsheets and word processing</li></ul><h2>Additional Skills &amp; Qualifications</h2><p>Nice-to-have qualifications:</p><ul><li>Experience with the PowerPlan asset accounting system</li><li>Experience with the PeopleSoft general ledger system</li><li>Experience in a plant accounting or fixed asset system environment</li></ul>

Property Accountant

<p>Job Title: <span style="background-color: none; color: rgb(8, 7, 7);"><span style="color: rgb(8, 7, 7); background-color: none;">Senior</span></span> Accountant</p><p>Placement Type: Direct Hire</p><p>Preferred Pay Range:  $90-$95k, Turn away at $100k+ </p><p>Remote?: No – On-site 5x week.  Hours Flexibility </p><p>Address: NW 5th Avenue, Portland, OR</p><p><br></p><p><strong style=""><u>What You Need:</u></strong></p><ol><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">2-5 years of corporate operational accounting experience.</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Experience with Journal Entries, Reconciliations, and General Ledger processes.</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Experience owning the Month-end close process.</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">CPA Certification or pursuing CPA</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Previous real estate experience in low-income residential housing (Low-Income Tax Credits) and/or Commercial Real Estate</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Experience working with multiple entities</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Prior experience in public accounting.- Assurance or Audit experience required. </span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Proficiency with accounting ERP systems.</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Advanced skills in Microsoft Excel (Pivots &amp; VLOOKUP).</span></li><li><span style="font-family: Arial, sans-serif; font-size: 10pt;">Bachelor&#39;s Degree in Accounting or Finance.</span></li></ol><p><br></p>

<p><strong style="font-family: Calibri, sans-serif;">Seeking a talented </strong><strong style="">&#127775;</strong><strong style="font-family: Calibri, sans-serif;">Real Estate/Portfolio Accountant!</strong><strong style="">&#127775;</strong></p><p><strong style="background-color: yellow; font-family: Calibri, sans-serif;">Top Skills Details:</strong></p><p><span style="font-family: Symbol; font-size: 10pt;">·</span><span style="font-size: 7pt;">       </span><span style="font-family: Calibri, sans-serif; font-size: 10pt;">2-5 years of corporate operational accounting experience </span></p><p><span style="font-family: Symbol; font-size: 10pt;">·</span><span style="font-size: 7pt;">       </span><span style="font-family: Calibri, sans-serif; font-size: 10pt;">Experience with Journal Entries, Reconciliations and the General Ledger </span></p><p><span style="font-family: Symbol; font-size: 10pt;">·</span><span style="font-size: 7pt;">       </span><span style="font-family: Calibri, sans-serif; font-size: 10pt;">Experience owning Month-end close process </span></p><p><span style="font-family: Symbol; font-size: 10pt;">·</span><span style="font-size: 7pt;">       </span><span style="font-family: Calibri, sans-serif; font-size: 10pt;">Bachelor’s degree in accounting or finance</span></p><p><span style="font-family: Symbol; font-size: 10pt;">·</span><span style="font-size: 7pt;">       </span><span style="font-family: Calibri, sans-serif; font-size: 10pt;">Prior experience in the construction industry </span></p><p><span style="font-family: Calibri, sans-serif; font-size: 10pt;"> </span></p><p><strong style="background-color: yellow; font-family: Calibri, sans-serif; font-size: 10pt;">Located in</strong><strong style="font-family: Calibri, sans-serif; font-size: 10pt;">: </strong><span style="font-family: Calibri, sans-serif; font-size: 10pt;">Portland </span>Oregon<span style="font-size: 10pt;">&#128205;</span></p><p><strong style="background-color: yellow; font-family: Calibri, sans-serif; font-size: 10pt;">Salary</strong><strong style="font-family: Calibri, sans-serif; font-size: 10pt;">:</strong><span style="font-family: Calibri, sans-serif; font-size: 10pt;"> $90,000- $95,000</span></p><p><span style="font-family: Calibri, sans-serif; font-size: 10pt;"> </span></p><p><strong style="background-color: yellow; font-family: Calibri, sans-serif; font-size: 10pt;">Why work here?</strong></p><p><span style="font-family: Calibri, sans-serif; font-size: 10pt;">This is a direct placement with a company who values family and is based on-site with a wonderful company culture. </span></p><p><span style="font-family: Calibri, sans-serif; font-size: 10pt;">Apply today!</span></p>

<h1 style="font-weight: 700;">Job Title: Property Manager</h1><br><h2>Job Description</h2><p>This position is responsible for the daily operations of the owner’s property and management office, including the supervision of on-site staff. The role involves maintaining positive relationships with tenants, staff, and vendors. The Property Manager will implement all goals, objectives, and directives as set forth by the Property Manager, including managing the budget and tenant occupancy. All responsibilities of the Community Manager are conducted in compliance with Equal Housing Opportunity laws. Effective performance in this role will result in increased operating results for the community.</p><br><h2>Responsibilities</h2><ul><li>Accurately record and follow up on all prospects that inquire about the property.</li><li>Handle all walk-ins, telephone inquiries, online leads, and other potential sales opportunities; maintain traffic reports; conduct call-backs within 72 hours.</li><li>Greet prospective residents and show units when necessary.</li><li>Complete and oversee lease renewals; follow up on all aspects of the lease renewal process and lease signing.</li><li>Handle all resident-related issues to the Regional Property Manager; serve 3-day notices to perform when necessary; keep accurate records of all resident correspondence and report resident-related issues to the Regional Property Manager.</li><li>Manage the rent collection process, aiming to collect all rent.</li><li>Prepare and serve rent delinquency notices: 3-day notice by the 4th of each month, friendly reminders for small balances as necessary, and 24-hour impending legal action notices on the 8th of the month; report delinquent residents to the Regional Property Manager.</li><li>Collect deposits for units and rent from current residents; post collected rent and other payments daily. Enter all delinquency notes as needed.</li><li>Direct the daily operations and employees of the property and office; ensure adherence to company policies and procedures to maintain an orderly, positive, and productive workplace.</li><li>Market the property internally, making residents aware of referral and other programs; place weekly residents calls.</li><li>Build and maintain positive relationships with residents, vendors, and staff.</li><li>Participate in and oversee marketing efforts; monitor staff traffic reports, use of guest cards, and callbacks; keep records of monthly advertising; complete comparison grids quarterly.</li><li>Inspect the property, including signage and curb appeal, daily; report any deficiencies to the Property Manager.</li><li>Review employee timecards accurately and meet required deadlines for processing. Make necessary edits accurately. Have a good understanding of current owners&#39; policies regarding payroll and timekeeping.</li><li>Maintain occupancy of the property; move residents in within 15 days of the unit being vacated; review and approve rental applications; sign move-in paperwork.</li><li>Perform and oversee the move-in/move-out process; ensure turnovers are scheduled for completion within 3-5 days.</li><li>Oversee the completion of maintenance requests within 24 hours; ensure residents are contacted if there is a delay.</li><li>Oversee the timely completion of the preventative maintenance program.</li><li>Complete daily, weekly, and monthly reports as directed by the Regional Property Manager and other appropriate personnel in the corporate office.</li><li>Maintain and update all websites with the most current information.</li><li>Walk the property and all vacant units daily; ensure the market path is clean.</li><li>Ensure the leasing office is clean and orderly; replenish snacks as needed.</li><li>Ensure model apartments and/or all target units are open, spruced, and ready for tours.</li><li>Ensure all model and/or target units are closed with the lights, AC, or heater off at the end of every day.</li><li>Act as a team member with all associates.</li><li>Comply with all policies and procedures as outlined in the Employee Handbook.</li></ul><h2>Essential Skills</h2><ul><li>Property management</li><li>Yardi</li><li>Customer service</li><li>Billing</li><li>Leasing</li><li>Microsoft Office</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience with Yardi software</li></ul><h2>Work Environment</h2><p>The work schedule is Monday to Friday, 8:00 AM to 5:00 PM. The position requires a valid driver’s license. The work environment includes the management office and the property grounds. The dress code is business casual. Benefits include dental insurance, health insurance, life insurance, paid time off, and vision insurance.</p><br>

Property Manager

<h1><strong>Job Title: Purchasing Coordinator</strong></h1><p><br></p><h2>Job Description</h2><h2>These roles are crucial for ensuring accurate and timely entry of purchase orders and adherence to standard work procedures. Our team is currently undergoing an ERP implementation and requires assistance with a backlog of purchase orders that need to be entered.</h2><p><br></p><h2>Responsibilities</h2><ul><li>Enter purchase orders accurately and efficiently.</li><li>Follow standard work procedures and guidelines.</li><li>Utilize Excel and Outlook for data entry and communication.</li><li>Communicate effectively via phone and email.</li><li>Pay meticulous attention to detail and ensure data accuracy.</li><li>Multitask and manage time effectively to meet deadlines.</li><li>Exhibit a driven attitude and a strong work ethic.</li></ul><h2>Essential Skills</h2><ul><li>Prior experience entering purchase orders or invoices.</li><li>Recent experience with Excel.</li><li>Experience using Outlook.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Any ERP experience.</li><li>Prompt and punctual.</li><li>Attention to detail.</li><li>Hard worker.</li><li>Self-starter.</li></ul><h2>Work Environment</h2><p>Onsite Monday through Friday, 8 a.m. to 4:30 p.m. Candidates must wear casual, closed-toe shoes and have steel-toe shoes available for manufacturing floor access.</p>

Purchaser

<h1><strong>Job Title: Purchasing Agent</strong></h1><p><br></p><h2>Job Description</h2><p>Responsible for materials planning and procurement. Accountability includes tracking key purchasing metrics such as PPV and inventory control, while working to enhance annual inventory turns.</p><p><br></p><h2>Responsibilities</h2><ul><li>Request quotes for new or evolving business needs, negotiate pricing, and update costs in the system.</li><li>Lead cost reduction initiatives and support technological advancements.</li><li>Manage and evaluate supplier relationships and performance using scorecards.</li><li>Collaborate across teams to ensure timely material delivery.</li><li>Oversee inventory management practices, including the cycle counting program.</li><li>Develop strategies to improve annual inventory turnover.</li><li>Create, approve, and manage purchase orders, including change notices.</li><li>Address issues related to excess and obsolete materials.</li><li>Provide regular updates to management on progress, objectives, and expectations.</li><li>Act as a backup for the production scheduler as necessary.</li></ul><h2>Essential Skills</h2><ul><li>5+ years of purchasing experience in the manufacturing sector</li><li>Bachelor&#39;s Degree and any ERP Software OR no degree and SAP experience</li><li>Experience with SAP strongly preferred</li><li>Strong inventory management skills</li><li>Proficiency in procurement and purchasing processes</li><li>Ability to create and manage purchase orders</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor&#39;s Degree</li><li>Experience with any ERP software</li></ul><h2>Work Environment</h2><p>The work schedule is Monday to Friday, 8am-5pm. The role includes having your own cubicle space. The company operates similarly to a family-owned business, despite no longer being family-owned, and provides an opportunity to be part of SAP utilization advancements. The work environment is supportive with great tenure and excellent benefits.</p>

Purchasing Agent

<h1><strong>Job Title: Purchasing Agent</strong></h1><p>Reach out to me directly for immediate consideration: Nicampana@actalentservices.com!</p><p><br></p><h2>Job Description</h2><p>The Purchasing Agent is responsible for the procurement of goods, services, and equipment to meet the operational needs of all departments. You will provide outstanding customer service to departments and interact regularly to understand their needs. You will also develop and maintain relationships with suppliers and communicate regularly regarding order status.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and issue Purchase Orders in an accurate and timely manner using the Electronic Resource Platform (ERP).</li><li>Receive requests electronically, complete transactions, and follow up with the internal team on any issues including back orders and shipping delays.</li><li>Track order statuses and manage the expedited execution of priority and urgent order requests.</li><li>Obtain order confirmations and expected delivery dates.</li><li>Follow up on open orders, including tracking and verification of delivery.</li><li>Assist with invoice exception resolution.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, preferably in healthcare.</li><li>Proficiency in using ERP software.</li><li>Experience in supply chain management, purchase orders, SAP, MRP, Microsoft Excel, and ERP systems.</li><li>Logistics and vendor management skills.</li><li>Procurement experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of experience as a Purchasing Agent.</li><li>Associate&#39;s Degree required at minimum.</li></ul><h2>Work Environment</h2><p>The work environment is very fast-paced and requires someone who can work under tight deadlines and pressure. The role is Monday through Friday, 8 AM to 4:30 PM with a 30-minute lunch break. The position is in an office setting where you will have your own desk.</p>

<h1><strong>Job Title: Purchasing Agent</strong></h1><p><br></p><h2>Job Description</h2><p>The Purchasing Agent is responsible for the procurement of goods, services, and equipment to meet the operational needs of all departments. You will provide outstanding customer service to departments and interact regularly to understand their needs. You will also develop and maintain relationships with suppliers and communicate regularly regarding order status.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and issue Purchase Orders in an accurate and timely manner using the Electronic Resource Platform (ERP).</li><li>Receive requests electronically, complete transactions, and follow up with the internal team on any issues including back orders and shipping delays.</li><li>Track order statuses and manage the expedited execution of priority and urgent order requests.</li><li>Obtain order confirmations and expected delivery dates.</li><li>Follow up on open orders, including tracking and verification of delivery.</li><li>Assist with invoice exception resolution.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, preferably in healthcare.</li><li>Proficiency in using ERP software.</li><li>Experience in supply chain management, purchase orders, SAP, MRP, Microsoft Excel, and ERP systems.</li><li>Logistics and vendor management skills.</li><li>Procurement experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of experience as a Purchasing Agent.</li><li>Associate&#39;s Degree required at minimum.</li></ul><h2>Work Environment</h2><p>The work environment is very fast-paced and requires someone who can work under tight deadlines and pressure. The role is Monday through Friday, 8 AM to 4:30 PM with a 30-minute lunch break. The position is in an office setting where you will have your own desk.</p>

<h1 style="text-align: center;"><strong>Hiring for a Purchasing Agent/Buyer in Albany, NY! </strong></h1><h1 style="text-align: center;"><strong><em>﻿Looking to interview ASAP</em></strong></h1><h2>Job Description</h2><p>The Purchasing Agent is responsible for the procurement of goods, services, and equipment to meet the operational needs of all departments. You will provide outstanding customer service to departments and interact regularly to understand their needs. You will also develop and maintain relationships with suppliers and communicate regularly regarding order status.</p><p><br></p><h2>Responsibilities</h2><ul><li>Create and issue Purchase Orders in an accurate and timely manner using the Electronic Resource Platform (ERP).</li><li>Receive requests electronically, complete transactions, and follow up with the internal team on any issues including back orders and shipping delays.</li><li>Track order statuses and manage the expedited execution of priority and urgent order requests.</li><li>Obtain order confirmations and expected delivery dates.</li><li>Follow up on open orders, including tracking and verification of delivery.</li><li>Assist with invoice exception resolution.</li></ul><h2>Essential Skills</h2><ul><li>Experience in purchasing, preferably in healthcare.</li><li>Proficiency in using ERP software.</li><li>Experience in supply chain management, purchase orders, SAP, MRP, Microsoft Excel, and ERP systems.</li><li>Logistics and vendor management skills.</li><li>Procurement experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3+ years of experience as a Purchasing Agent.</li><li>Associate&#39;s Degree required at minimum.</li></ul><h2>Work Environment</h2><p>The work environment is very fast-paced and requires someone who can work under tight deadlines and pressure. The role is Monday through Friday, 8 AM to 4:30 PM with a 30-minute lunch break. The position is in an office setting where you will have your own desk.</p>

<h1 style="font-weight: 700;">Job Title: Purchasing and Planning Coordinator</h1><br><h2>Job Description</h2><p>The Purchasing and Planning Coordinator is primarily responsible for managing procurement, production planning, and batching processes. This role involves coordinating the Finished Goods Master Production Plan, ensuring materials and supplier deliverables (e.g., packaging, scoops) are available on time, and supporting smooth production workflows while ensuring compliance with internal departmental requirements and client specifications.</p><br><h2>Responsibilities</h2><ul><li>Issue purchase orders, track deliveries, and maintain inventory levels to support production schedules.</li><li>Manage vendor relationships, ensuring compliance with quality, pricing, and delivery expectations.</li><li>Develop and manage the Finished Goods Master Production Plan, collaborating with R&amp;D, sales, production, and warehouse.</li><li>Coordinate batching schedules and ensure raw materials are allocated correctly for production.</li><li>Enter sales orders into the management system and assist in calculating raw material requirements and costs.</li><li>Create batch numbers, track production schedules, and resolve raw material issues.</li><li>Maintain accurate records of vendors, inventory, and production orders.</li><li>Collaborate with departments to communicate stock availability, ETA, and production needs.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor’s Degree or Associate’s Degree in supply chain or related field, or comparable work experience.</li><li>3+ years of relevant work experience.</li><li>Experience with issuing purchase orders, tracking deliveries, maintaining inventory levels, and supporting production schedules.</li><li>Experience managing vendor relationships.</li><li>Experience with sourcing products.</li><li>Experience working with pricing.</li><li>Proficient in systems like QuickBooks/ERP System and Microsoft Excel.</li><li>Strong attention to detail and organizational skills.</li><li>Effective communicator with problem-solving abilities.</li><li>Ability to prioritize tasks and adapt to shifting needs.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Ability to lift up to 25 lbs.</li><li>Great interpersonal and communication skills for working with internal and external customers.</li></ul><h2>Work Environment</h2><p>Office environment connected to a warehouse/production facility.</p><br>

Purchasing And Planning Coordinator

<h1 style="text-align: center;"><strong><em>Purchasing Assistant</em></strong></h1><p style="text-align: center;"><strong><em>***must be local to Columbus, Ohio***</em></strong></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions, obtaining quotes from vendors, and resolving invoice and shipping discrepancies. This role requires close collaboration with the accounting and shipping departments to ensure smooth operations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.</li><li>Obtain quotes from vendors and suppliers.</li><li>Resolve invoice and shipping discrepancy issues with vendors.</li><li>Collaborate closely with accounting and shipping departments to resolve issues.</li><li>Complete assigned reports such as Cost Change, Unacknowledged, Open PO, and Stock Analysis on a weekly or daily basis.</li><li>Help maintain system costs in P21.</li></ul><h2>Essential Skills</h2><ul><li>Accurate data entry skills and basic math and reading skills.</li><li>Proficient use of proper English grammar in written and verbal communication.</li><li>Ability to use Microsoft Excel, Outlook, and Word.</li><li>Intermediate level Microsoft Excel experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6+ months of purchasing experience.</li><li>Experience in a distribution or manufacturing environment.</li><li>Demonstrated teamwork, productivity, accuracy, and professionalism.</li><li>Ability and desire to quickly learn new processes and systems.</li></ul><h2>Work Environment</h2><p>The work environment is dynamic and collaborative, involving regular interaction with the accounting and shipping departments. The role requires proficiency in using Microsoft Office applications and the ability to maintain system costs in P21. The ideal candidate will demonstrate professionalism and a willingness to adapt to new processes and systems.</p>

Purchasing Assistant

<h1><strong>Job Title: Purchasing Assistant </strong></h1><p><br></p><h2>Job Description</h2><h2>These roles are crucial for ensuring accurate and timely entry of purchase orders and adherence to standard work procedures. Our team is currently undergoing an ERP implementation and requires assistance with a backlog of purchase orders that need to be entered.</h2><p><br></p><h2>Responsibilities</h2><ul><li>Enter purchase orders accurately and efficiently.</li><li>Follow standard work procedures and guidelines.</li><li>Utilize Excel and Outlook for data entry and communication.</li><li>Communicate effectively via phone and email.</li><li>Pay meticulous attention to detail and ensure data accuracy.</li><li>Multitask and manage time effectively to meet deadlines.</li><li>Exhibit a driven attitude and a strong work ethic.</li></ul><h2>Essential Skills</h2><ul><li>Prior experience entering purchase orders or invoices.</li><li>Recent experience with Excel.</li><li>Experience using Outlook.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Any ERP experience.</li><li>Prompt and punctual.</li><li>Attention to detail.</li><li>Hard worker.</li><li>Self-starter.</li></ul><h2>Work Environment</h2><p>Onsite Monday through Friday, 8 a.m. to 4:30 p.m. Candidates must wear casual, closed-toe shoes and have steel-toe shoes available for manufacturing floor access.</p>

<p style="text-align: center;"><strong><em>Aston Carter is looking to hire an experienced Purchasing Assistant for an opening here in Columbus, Ohio!! </em></strong></p><h2>Job Description</h2><p>We are seeking a detail-oriented and dedicated Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends. This role involves obtaining quotes from vendors, resolving invoice and shipping discrepancies, and working closely with the accounting and shipping departments to resolve issues. The Purchasing Assistant will also complete weekly or daily assigned reports and help maintain system costs in P21.</p><p><br></p><h2>Responsibilities</h2><ul><li>Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.</li><li>Obtain quotes from vendors/suppliers.</li><li>Resolve invoice and shipping discrepancy issues with vendors.</li><li>Work closely with accounting and shipping departments to resolve issues.</li><li>Complete weekly or daily assigned reports such as Cost Change, Unacknowledged, Open PO, Stock Analysis, etc.</li><li>Help maintain system costs in P21.</li></ul><h2>Essential Skills</h2><ul><li>Attention to detail with accurate data entry skills.</li><li>Basic math and reading skills.</li><li>Proficiency in proper English grammar, both written and verbal.</li><li>Ability to use Microsoft Excel, Outlook, and Word.</li><li>Intermediate level Microsoft Excel experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6+ months of purchasing experience preferred.</li><li>Experience in distribution or manufacturing environment.</li><li>Demonstrated teamwork, productivity, accuracy, and professionalism.</li><li>Ability and desire to quickly learn new processes and systems.</li></ul><h2>Work Environment</h2><p>The work environment involves a collaborative setting where you will closely interact with the accounting and shipping departments. Standard office hours apply, and the role requires proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word. The position emphasizes accuracy, attention to detail, and professionalism in a dynamic and supportive team environment.</p>

<h1 style="text-align: center;"><strong><em>Purchasing Assistant</em></strong></h1><p style="text-align: center;"><strong><em>***must be local to Appleton, Wisconsin***</em></strong></p><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Purchasing Assistant to join our team. The ideal candidate will be responsible for updating, verifying, changing, and completing purchase requisitions, obtaining quotes from vendors, and resolving invoice and shipping discrepancies. This role requires close collaboration with the accounting and shipping departments to ensure smooth operations.</p><p><br></p><h2>Responsibilities</h2><ul><li>Update, verify, change, and complete purchase requisitions by comparing items requested to actual demand, minimum requirements, and usage trends.</li><li>Obtain quotes from vendors and suppliers.</li><li>Resolve invoice and shipping discrepancy issues with vendors.</li><li>Collaborate closely with accounting and shipping departments to resolve issues.</li><li>Complete assigned reports such as Cost Change, Unacknowledged, Open PO, and Stock Analysis on a weekly or daily basis.</li><li>Help maintain system costs in P21.</li></ul><h2>Essential Skills</h2><ul><li>Accurate data entry skills and basic math and reading skills.</li><li>Proficient use of proper English grammar in written and verbal communication.</li><li>Ability to use Microsoft Excel, Outlook, and Word.</li><li>Intermediate level Microsoft Excel experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>6+ months of purchasing experience.</li><li>Experience in a distribution or manufacturing environment.</li><li>Demonstrated teamwork, productivity, accuracy, and professionalism.</li><li>Ability and desire to quickly learn new processes and systems.</li></ul><h2>Work Environment</h2><p>The work environment is dynamic and collaborative, involving regular interaction with the accounting and shipping departments. The role requires proficiency in using Microsoft Office applications and the ability to maintain system costs in P21. The ideal candidate will demonstrate professionalism and a willingness to adapt to new processes and systems.</p>

<p><strong>Job Overview</strong></p><p>We are seeking a highly motivated and detail-oriented Purchasing Coordinator to oversee the procurement activities for our organization. In this role, you will be responsible for sourcing new suppliers, ensuring purchased products and materials meet specified technical standards, negotiating terms, and evaluating supplier performance. Additionally, you will be tasked with ensuring timely deliveries and addressing any supply-related issues or discrepancies.</p><p>As a Purchasing Coordinator, you will be expected to develop efficient procurement solutions and support management in crafting and executing sourcing strategies. Success in this role requires strong communication and negotiation skills, the ability to think analytically, and a solid understanding of purchasing strategies.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Source and build relationships with new suppliers.</li><li>Ensure purchased products and materials comply with specified technical requirements.</li><li>Negotiate favorable purchase terms and conditions.</li><li>Assess and monitor supplier performance, providing constructive feedback as necessary.</li><li>Ensure on-time deliveries and address any discrepancies or supply chain disruptions.</li><li>Collaborate with management to develop and implement procurement strategies.</li><li>Develop and implement effective procurement solutions.</li></ul><p><strong>Qualifications</strong></p><ul><li>A high school diploma or GED is required.</li><li>A minimum of 2 years of experience in purchasing or a related field.</li><li>Bachelor’s degree in Business Administration, Supply Chain Management, or a similar discipline preferred.</li><li>Certification such as CPM or APICS is preferred.</li><li>Proficient in Microsoft Office and business software applications, including purchasing and resource planning systems.</li><li>Strong communication, interpersonal, and negotiation skills.</li><li>Analytical thinking and problem-solving capabilities.</li><li>Team-oriented with excellent organizational skills.</li></ul>

Purchasing Coordinator

<h1><strong>Job Title: Purchasing Manager</strong></h1><p><br></p><h2>Job Description</h2><p>The Purchasing Manager is responsible for enhancing the company’s profits by acquiring suitable goods and services at competitive prices through sensible planning and careful purchasing. This role includes handling the procurement of aluminum plate, sheet, and extrusion, sealants/adhesives/paints, and hardware.</p><p><br></p><h2>Responsibilities</h2><ul><li>Complete quotes and negotiate pricing, quantities, and lead times with local and international vendors for raw materials and hardware.</li><li>Develop and continuously improve vendor relationships.</li><li>Assist the quality department in managing the approved vendor list, ensuring all necessary documents are completed and approved.</li><li>Lead negotiation efforts to transition high usage items from spot-buy to Vendor Managed Inventory programs.</li><li>Analyze price proposals, financial reports, and other data to determine reasonable prices.</li><li>Create purchase orders to meet all requirements and specifications.</li><li>Monitor open purchase order reports to ensure on-time delivery and resolve any delivery issues with vendors.</li><li>Communicate delivery delays and issues to internal customers.</li><li>Highlight issues and suggest solutions with supporting data to higher management.</li><li>Coordinate with estimating, planning, and engineering departments to find alternate sources when difficulties arise.</li><li>Review material usage reports to manage optimal inventory levels.</li><li>Evaluate current and long-term forecast projections to drive inventory accuracy and planning goals.</li><li>Execute periodic evaluations to ensure vendors adhere to pricing contracts and agreements.</li><li>Verify and process all purchase order requisitions from various departments.</li><li>Assist planning by setting up all new material and hardware in the ERP system for addition to BOM.</li><li>Review Work Center Dispatch reports to ensure all materials are on order and scheduled to deliver on or before job start dates.</li><li>Manage exceptions reports by adjusting delivery dates with vendors to align with rescheduled job start dates.</li><li>Regularly interface with Finance to set up new vendor accounts and resolve discrepancies.</li><li>Provide payment information to vendors without open accounts.</li><li>Oversee team members’ daily duties to ensure timely and professional completion.</li><li>Coach and mentor team members on accuracy, customer satisfaction, and cost-efficient solutions.</li><li>Collaborate with team members to identify problems and streamline processes.</li><li>Direct activities involved in stocking levels, inventory management, physical inventory events, and cycle counting.</li><li>Oversee logistics of daily pickups and deliveries to meet customer demand.</li></ul><h2>Essential Skills</h2><ul><li>Purchasing</li><li>Procurement</li><li>Vendor management</li><li>Negotiation</li><li>5 years of procurement and inventory experience</li><li>Manufacturing experience (aviation preferred)</li><li>Purchase order management</li><li>Inventory management</li><li>Data analysis</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>High school diploma or equivalent</li><li>5 years’ experience in Supply Chain with emphasis in aerospace</li><li>Excellent verbal and written communication skills</li><li>Ability to professionally manage confidential information</li><li>Proven experience managing a team</li><li>Superior organizational skills</li><li>Ability to manage multiple projects with shifting deadlines</li><li>High attention to detail</li><li>Basic computer skills</li><li>Thorough knowledge of Microsoft programs (Outlook, Word, Excel)</li><li>ERP system knowledge preferred</li><li>Prior work experience in purchasing preferred</li></ul><h2>Work Environment</h2><p>The work environment is onsite with a team of 6 buyers. The role requires sitting for long periods and working in a well-lit, climate-controlled environment. Occasional stress may arise from dealing with mental/emotional demands of internal/external customers. The workspace is in close proximity to other employees, with exposure to moderate noise from business office machines and conversations.</p>

Purchasing Manager

<h1 style="font-weight: 700;">Job Title: Purchasing Manager</h1><br><h2>Job Description</h2><p>Position Overview: The Purchasing Manager is responsible for managing the procurement activities that support the smooth operation of our manufacturing plant. This role involves sourcing quality materials, negotiating favorable contracts, and ensuring a seamless supply chain to meet production goals. The Purchasing Manager will also play a key role in vendor relationship management, inventory optimization, and ensuring compliance with company policies and industry regulations. This position requires a strategic thinker who can balance cost-efficiency with quality and reliability while driving continuous improvements in the procurement process.</p><br><h2>Responsibilities</h2><ul><li>Develop and implement procurement strategies aligned with company goals and production schedules.</li><li>Identify cost-saving opportunities without compromising quality or timelines.</li><li>Establish and maintain strong relationships with vendors and suppliers.</li><li>Negotiate contracts, terms, and pricing agreements to secure the best value.</li><li>Evaluate and monitor supplier performance to ensure compliance with company standards.</li><li>Collaborate with inventory and production teams to forecast material needs accurately.</li><li>Optimize inventory levels to minimize costs while avoiding production disruptions.</li><li>Ensure all purchasing activities comply with legal and ethical standards.</li><li>Mitigate risks by diversifying supplier base and preparing contingency plans.</li><li>Supervise and mentor a team of procurement professionals, fostering a collaborative environment and promoting continuous improvement initiatives.</li><li>Analyze market trends and supplier data to inform purchasing decisions.</li><li>Prepare regular reports on purchasing activities, cost savings, and supplier performance for <span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">senior</span></span> management.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in ERP systems and procurement software.</li><li>Strong understanding of supply chain principles and inventory management.</li><li>Excellent negotiation, analytical, and problem-solving skills.</li><li>Strong leadership and communication abilities.</li><li>Excellent organizational skills and attention to detail.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.</li><li>Minimum of 5 years of procurement experience, preferably in a manufacturing environment.</li><li>Minimum of 2-3 years of supervisory experience.</li><li>Knowledge of relevant regulations, including ISO standards and environmental compliance.</li><li>Ability to work well independently and as part of a team.</li><li>Flexibility to adapt to changing priorities and work demands.</li><li>Punctuality and reliability are essential.</li><li>Experience with Microsoft Excel, including pivot tables, analysis, and V-lookups.</li></ul><h2>Work Environment</h2><p>Family culture in an old but modern manufacturing facility. The company is growing with a great culture. The product is very cool, used in mix tiles, and has exclusive agreements with notable partners, with products sold in major retailers such as Walmart.</p><br>

<h1 style="font-weight: 700;">Job Title: Purchasing Representative</h1><br><h2>Job Description</h2><p>We are seeking a detail-oriented and proactive Purchasing Representative to manage day-to-day procurement activities. This role involves coordinating with vendors, placing orders, and working closely with the sales team to ensure timely delivery of materials. The ideal candidate will handle a mix of administrative tasks, including extensive email communication and scheduling.</p><br><h2>Responsibilities</h2><ul><li>Spend 1-2 hours each morning managing daily deliveries and confirming vendor shipments.</li><li>Place inbound orders through online vendors and manage inventory control.</li><li>Respond to and send emails, taking up approximately 75% of the day.</li><li>Get confirmation dates and schedule deliveries.</li><li>Collaborate with the sales team to coordinate order schedules.</li><li>Handle urgent &#39;hot rush deals&#39; to expedite project completion.</li><li>Plan and follow up on tasks for the next day.</li></ul><h2>Essential Skills</h2><ul><li>1-3 years of experience in procurement or inventory management.</li><li>Strong problem-solving skills and attention to detail.</li><li>Proficiency in MS Word and Excel (1+ years).</li><li>Excellent professional phone and email etiquette.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Experience in flooring is a significant plus.</li><li>Knowledge in asset management, inventory management, supply chain, and vendor management.</li><li>Comfortable using email via Outlook, as 75% of the day will be administrative via email.</li><li>Ability to handle basic calendaring and follow-up reports.</li></ul><h2>Work Environment</h2><p>Work hours are Monday to Friday, 7:30am-4:30pm, with occasional overtime. The role is based inside the office building upstairs, in the designated area for the purchasing department. The company prides itself on a drama-free, learning-centric environment with two well-equipped break rooms. Additional benefits include opportunities for growth, healthcare benefits through United Healthcare, a 401k with a 5% match, an FSA, FMLA support for new mothers, and access to an onsite gym.</p><br>

Purchasing Representative

<p><strong>Job Description:</strong></p><p>The Quality Data Specialist is responsible for supporting the Quality Management team with organization, communication, and administrative tasks, as well as maintaining and monitoring contractual agreements. This role assists during the warranty claim, audit, and new business acquisition processes, focusing on timeliness, quality, and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support to the Quality team.</li><li>Document customer complaints and ensure timely resolution in compliance with aerospace industry standards.</li><li>Collect, analyze, and report quality data to identify trends, potential issues, and areas for improvement.</li><li>Oversee the storage and handling of returned materials, ensuring proper documentation and adherence to quality standards.</li><li>Prepare, review, and maintain documentation, ensuring accuracy and compliance with regulatory requirements.</li><li>Assist in administrative aspects of internal and external audits, ensuring adherence to aerospace quality standards (e.g., AS9100).</li><li>Coordinate with Business Unit Leaders, Molding Operators, Engineering, Quality, Maintenance, SCM, the Customer Service team, customers, and vendors.</li><li>Review first article inspection documents.</li><li>Communicate with clients and internal teams to ensure documentation is up to date.</li></ul><p><strong>Essential Skills:</strong></p><ul><li>Proficiency in Microsoft Office, particularly Excel (Pivot tables and V-lookups).</li><li>Experience in quality data analysis and data administration.</li><li>Familiarity with first article inspection documents.</li><li>Knowledge of blueprints.</li><li>Understanding of contracts.</li><li>Experience in the aerospace industry.</li><li>AS9100 experience is a plus.</li><li>ITAR compliance.</li></ul><p><strong>Work Environment:</strong></p><p>This is a 100% on-site role with a Monday to Friday schedule, starting between 7-8 AM. Occasional overtime may be required, but no regular Saturday work. This role involves heavy administrative work, mainly working independently in an office setting. You will provide administrative support for the quality department, working closely with the Director of Quality and quality engineers.</p>

Quality Assurance Administrator

<h1 style="font-weight: 700;">Job Title: Quality Assurance Analyst</h1><br><h2>Job Description</h2><p>The Quality Assurance Analyst supports compliance with agency standards, funder regulations, and accrediting body regulations. The role is essential in promoting high program standards, excellence, and client satisfaction within the organization.</p><br><h2>Responsibilities</h2><ul><li>Monitor and audit programs and processes in accordance with agency, funder, accrediting, licensing, and regulatory requirements.</li><li>Assist administrative and program departments with funding and government regulations, contract requirements, and agency policies.</li><li>Coordinate and prepare programs for funder and accrediting body monitoring, evaluation, and audits.</li><li>Participate in internal and external monitoring and quality audits.</li><li>Conduct routine internal audits and reviews to ensure ongoing and effective compliance.</li><li>Work with agency leadership to improve internal controls and compliance.</li><li>Provide written and verbal reports on compliance status.</li><li>Stay knowledgeable about program, funder, and accrediting standards to ensure compliance.</li><li>Provide technical and administrative support for the Quality Assurance Department.</li><li>Conduct program audits and case file reviews of CRT’s STEPs Case Management and CAPTAIN Energy Assistance systems to monitor data quality and accuracy.</li><li>Work with program managers and supervisors to implement corrective action plans supporting data quality.</li><li>Assist with orientation and in-service training to staff on the use of the STEPs Case Management system.</li><li>Monitor and review data collection processes to ensure quality data.</li><li>Prepare and develop reports and analyses of data.</li><li>Provide administrative support to program and administrative staff related to multiple agency data systems.</li><li>Coordinate annual agency risk assessment and provide support to management in identifying and addressing risks.</li><li>Assist the Director with the formulation, implementation, and monitoring of corrective actions to ensure program improvement.</li><li>Develop &#39;how-to&#39; manuals and create new policies and procedures as needed.</li><li>Ability to work flexible hours including evenings and weekends as necessary.</li><li>Perform other related duties as assigned.</li></ul><h2>Essential Skills</h2><ul><li>Detailed-oriented with the ability to ensure all data is up to date.</li><li>Strong time management skills to prioritize work and meet deadlines.</li><li>Comfortable using different software and interpreting data.</li><li><span style="color: rgb(8, 7, 7); background-color: none;"><span style="color: rgb(8, 7, 7); background-color: none;">Background</span></span> in case management preferred.</li><li>Ability to manage data and compliance effectively.</li><li>Proficiency in Microsoft Office applications (i.e. MS Word, MS Access, and MS Excel).</li><li>Excellent verbal and written communication skills.</li><li>Effective communicator with the ability to work independently and with diverse groups.</li><li>Internet research skills and ability to learn funder-specific software.</li><li>Recognize and maintain confidentiality of all materials in the work setting.</li><li>Valid driver&#39;s license and some use of personal vehicle required.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Bachelor’s degree in Human Services, Social Work, Public Policy, or related field preferred.</li><li>Three years of experience in a public or non-profit social services or public health agency performing work in regulatory compliance, quality assurance, case management, or health/social services information management.</li><li>Leadership skills and experience in program auditing and compliance management.</li></ul><h2>Work Environment</h2><p>The work environment is an office setting with a team size of six. The role requires the ability to work Monday to Friday from 8:00 am to 4:00 pm, totaling 35 hours per week. Occasional flexible hours, including evenings and weekends, may be necessary.</p><br>

Quality Assurance Analyst

<h1 style="font-weight: 700;">Job Title: QuickBooks Consultant</h1><br><h2>Job Description</h2><p>We are seeking a skilled QuickBooks Consultant to support our company&#39;s financial operations. The ideal candidate will be responsible for maintaining accurate financial records, ensuring all transactions are properly recorded, and performing various accounting tasks.</p><br><h2>Responsibilities</h2><ul><li>Maintain and update financial transactions in QuickBooks.</li><li>Perform journal entries and ensure their accuracy.</li><li>Manage month-end closing processes.</li><li>Handle accounts payable and accounts receivable.</li></ul><h2>Essential Skills</h2><ul><li>Proficiency in QuickBooks.</li><li>Experience in accounting practices.</li><li>Strong understanding of balance sheets.</li><li>Ability to manage accounts payable and accounts receivable.</li><li>Bookkeeping experience.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Strong analytical skills.</li><li>Attention to detail.</li><li>Excellent organizational and time-management skills.</li></ul><h2>Work Environment</h2><p>This position is 100% remote, allowing for flexible working hours and the convenience of working from home. The candidate must have a reliable internet connection and a suitable home office setup.</p><br>

Quickbooks Consultant

<h1><strong>Job Title: Quoting Associate</strong></h1><p><br></p><h2>Job Description</h2><p>The Quoting Associate will collaborate with internal teams and customers to prepare quotations for products and services. This role is heavily administrative and involves working with vendors and freight companies to obtain product and hauling quotes, as well as other necessary data. This person needs to be mechanically inclined (undertanding drawings/parts/etc)</p><p><br></p><h2>Responsibilities</h2><ul><li>Answer emails and phone calls for product quotes, typically from sales personnel.</li><li>Analyze, compare, and interpret detailed and sometimes poorly defined information.</li><li>Process information through the quoting program, currently using QuoteWerks.</li><li>Contact vendors to obtain quotes for required products.</li><li>Contact freight companies to obtain hauling quotes.</li><li>Gather and analyze cost data for desired products.</li><li>Save all quoted data in appropriate files, both paper and electronic.</li><li>Keep files organized, including active orders, dead leads, and lost opportunities.</li><li>Update vendor pricing in the quoting systems.</li><li>Provide backup support for the purchasing department.</li></ul><h2>Essential Skills</h2><ul><li>Administrative support experience</li><li>Customer support experience</li><li>Familiarity with logistics documentation</li><li>Excellent organizational skills</li><li>Excellent communication skills</li><li>Familiarity with MS Office suite</li><li>Sound judgment and problem-solving skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>Mechanical inclination, such as hobbies involving working on cars, motors, or building things</li></ul><h2>Work Environment</h2><p>The work environment is casual, with a dress code that includes casual attire and the requirement of steel-toe shoes (an employee allowance of $75 per year is provided for this). Work hours are flexible, with a start time between 7:00 AM and 8:00 AM, from Monday to Friday.</p>

Quoting Associate

<h1 style="text-align: center;"><strong>Seeking Those Open to a Short-Term Rebate Specialist Opportunity!!</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a detail-oriented Rebate Specialist to join our finance team. In this role, you will be responsible for logging, reviewing, and processing retail rebate requests to ensure accurate and timely payments. You will also monitor the retail rebate inbox and respond to inquiries with the assistance of the team. This is a 2-month contract role designed to support our team during the busy season.</p><p><br></p><h2>Responsibilities</h2><ul><li>Log retail rebate requests</li><li>Review retail rebate files for accuracy</li><li>Process and code retail rebates for payment</li><li>Mail retail rebate checks and backup documentation</li><li>Monitor the retail rebate inbox and respond to questions with team assistance</li></ul><h2>Essential Skills</h2><ul><li>Chargeback management</li><li>Processing invoices</li><li>Processing payments</li><li>Payment posting</li><li>High school diploma or equivalent</li><li>Strong problem-solving skills</li><li>Proficient in Microsoft Office programs, including Excel, Word, and Outlook</li><li>Ability to work in multiple systems</li></ul><h2>Work Environment</h2><p>This position operates in a team-oriented environment within a finance team of 12 members, including 2 temporary staff. The role is hybrid, requiring onsite work from Monday to Friday, 8am-5pm, with a one-hour lunch break. This is a full-time, 40 hours per week role.</p>

Rebate Specialist

<p><strong>Receptionist needed paying $22.70/hour for a huge tech company in Sunnyvale, CA</strong></p><p><strong>*****Comes with unlimited free food*****</strong></p><p><br></p><p><strong>Description</strong></p><p>Serving as the front desk and face of the corporate campus.</p><p>Reception and running the lobby and making sure the employees have what they need as they return to the office.</p><p>Working through meeting space reservations or IT ticket.</p><p>Creating visitor badges.</p><p>Addressing the people waiting.</p><p><br></p><p><strong>Skills</strong></p><p>Administrative support, Customer service</p><p><br></p><p><strong>Top Skills Details</strong></p><p>Administrative support</p><p><br></p><p><strong>Additional Skills &amp; Qualifications</strong></p><p>People person.</p><p><span style="background-color: none; color: rgb(8, 7, 7);">Experience</span> in hotel, retail of food service</p><p>Not afraid to say hi to people as they walk through the door.</p><p>Fast Paced.</p><p>Reliable in attendance and performance.</p><p><br></p><p><strong>Experience Level</strong></p><p>Entry Level</p>

Receptionist

<p><strong>Job Title:</strong> Receptionist</p><p><strong>Pay Rate:</strong> $18-$21 per hour</p><p><strong>Job Description:</strong></p><p><strong>Position Summary:</strong></p><p>As a Receptionist, you will be the first point of contact for our company. Your primary responsibility is to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen, and forward incoming phone calls</li><li>Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)</li><li>Provide basic and accurate information in person and via phone/email</li><li>Receive, sort, and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</li><li>Order front office supplies and keep an inventory of stock</li><li>Update calendars and schedule meetings</li><li>Perform other clerical receptionist duties such as filing, photocopying, and faxing</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven work experience as a Receptionist, Front Office Representative, or similar role</li><li>Proficiency in Microsoft Office Suite</li><li>Hands-on experience with office equipment (e.g., fax machines and printers)</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li></ul><p><strong>Schedule:</strong></p><ul><li>Full-time Monday - Friday 8am - 5pm</li></ul><p><strong>Compensation:</strong></p><ul><li>Hourly rate of $18-$21, commensurate with experience</li></ul><h1><br></h1>

<h1><strong>Job Title: Recruiter</strong></h1><p><br></p><h2>Job Description</h2><p>The candidate will be supporting the HR manager in multiple areas including recruiting, onboarding, setting up interviews, getting system access for new employees, conducting first-round interviews (phone screens), and running orientation sessions. They will also work through UKG to resolve errors in benefits and help collect time cards. Additionally, they will assist with employee relations, provide feedback to candidates, and handle other administrative tasks as needed.</p><p><br></p><h2>Responsibilities</h2><ul><li>Support the HR manager in recruiting, onboarding, and setting up interviews</li><li>Assist with getting system access for new employees</li><li>Conduct first-round interviews (phone screens)</li><li>Run orientation sessions</li><li>Work through UKG to resolve errors in benefits and help collect time cards</li><li>Assist with employee relations</li><li>Provide feedback to candidates</li><li>Handle other administrative tasks as needed</li></ul><h2>Essential Skills</h2><ul><li>Employee relations</li><li>Recruiting</li><li>Administrative support</li><li>Training</li><li>Attention to detail</li><li>People skills</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>3 years minimum of recruiting experience</li><li>1 year of UKG benefits experience - MUST HAVE</li></ul><h2>Work Environment</h2><p>The work environment includes a hybrid schedule with business casual attire. Candidates need to be in the office on Monday mornings during orientation. The position is full-time but offers flexibility on hours. The company provides a range of benefits including medical, dental, and vision health coverage, a 401(k) savings plan with company match, pension, tuition assistance, PTO for community volunteerism, a wellness program, and employee discounts. Comprehensive training programs and paid professional training are also offered. The company is known for its work-life balance, with some employees having the flexibility to work from home a couple of days a week. Opportunities for exposure to various industries including travel, insurance, and auto are available, as well as advancement opportunities for learning and career growth.</p>

Recruiter

<h1><strong>Job Title: Recruiter</strong></h1><p><br></p><h2>Job Description</h2><p>We are seeking a PERM Recruitment Specialist in Austin, TX, responsible for managing and coordinating all aspects of the PERM (Program Electronic Review Management) process for immigration recruiting. This role requires strong experience in Talent Acquisition (TA) and immigration processes to ensure compliance with federal regulations and streamline the recruitment and immigration workflow. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to collaborate effectively with various stakeholders.</p><p><br></p><h2>Responsibilities</h2><ul><li>Track, update, and manage all assigned PERM cases via the Applicant Tracking System (SmartRecruiters).</li><li>Review resumes.</li><li>Screen candidates.</li><li>Coordinate interviews.</li><li>Conduct debriefs.</li><li>Maintain and update recruitment databases and systems to ensure accurate record-keeping and compliance with immigration regulations.</li><li>Proactively partner with Immigration, Global Mobility, and Legal to ensure the Labor Market Test is conducted in accordance with the Department of Labor and Department of Justice’s standards.</li><li>Serve as the primary point of contact for internal and external stakeholders regarding the PERM process and immigration-related inquiries.</li><li>Lead conversations with Hiring Managers to scope the parameters of the role.</li><li>Conduct Hiring Strategy Meetings to outline and communicate expectations of roles and responsibilities.</li><li>Follow documented support procedures, managing each issue through resolution.</li><li>Develop, edit, and distribute effective internal and external communications in a timely and accurate manner, per documented processes.</li><li>Continuously identify areas of improvement for process efficiency.</li><li>Work autonomously and effectively manage multiple competing priorities.</li><li>Responsible for internal and external communication of issues to management.</li></ul><h2>Essential Skills</h2><ul><li>Bachelor&#39;s degree.</li><li>2 years of experience in talent acquisition.</li><li>Experience in &#39;Candidate Experience&#39; roles.</li><li>Experience in HRIS tools.</li><li>Advanced MS Suite user.</li><li>Experience coordinating and debriefing interviews with candidates.</li><li>Proficiency in SmartRecruiters (ATS).</li><li>Strong knowledge of federal regulations and the PERM recruiting process.</li><li>Experience in employment-based immigration.</li></ul><h2>Additional Skills &amp; Qualifications</h2><ul><li>5+ years in Talent Acquisition.</li><li>Experience in high volume recruitment environments.</li><li>Experience working with stakeholders and coordinating feedback.</li></ul><h2>Work Environment</h2><p>This is an in-office role with work hours from Monday to Friday, 8 am to 5 pm. Remote work is available on Mondays and Fridays. The work environment is highly collaborative, offering opportunities to add substantial value to your resume by contributing to our Talent Acquisition program.</p>

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